P33 Executive Assistant

We’re P33, a nonprofit born from the collaborative efforts of hundreds of business leaders in the private and public sectors, and we’re on a mission to turbocharge Chicagoland’s tech ecosystem—firmly establishing our city as one of the most inclusive technology hubs in the US. We’re fueled by a need to unlock the potential of the digital age to solve some of the toughest problems facing Chicago, such as access to digital careers, talent retention, deep science commercialization, and gaps in our early/growth stage startup ecosystem.

We are building our team and are looking for highly motivated and enthusiastic individuals to join our team as we work toward strengthening Chicago’s tech ecosystem. If you’re passionate about making an impact in Chicago’s technology community, we’d love to have you on our team!

The Executive Assistant provides high-level administrative and operational support to the CEO and senior leaders, enabling them to focus on strategy, partnerships, and impact. This role is highly operational and behind the scenes, managing complex calendars, coordinating logistics, and maintaining systems that keep the organization running smoothly.

The Executive Assistant builds a strong understanding of leadership priorities, anticipates conflicts, and ensures seamless execution across competing demands. The role includes supporting meetings and events, managing expenses, tracking commitments, and handling day-to-day administrative needs.

This position is well suited for someone who thrives in fast-paced environments, enjoys operational work, and takes pride in being the force that helps leaders operate efficiently.

This is a cross-functional role that interacts with internal teams, external partners, board members, and guests. The work will include:

• Calendar and scheduling support
  , including managing complex calendars, coordinating large meetings, and prioritizing requests for multiple senior leaders and VPs
• CRM management and support, including maintaining accurate contact records, updating relationship notes, and tracking interactions
• Meeting and event coordination, including planning logistics, preparing materials, booking rooms, and supporting on-site and virtual events
• Office and operations support, such as ordering supplies, managing office needs, and ensuring shared spaces are well organized
• Guest and visitor management, including coordinating guest access, office entry, badges, and day-of logistics
• Administrative support, including preparing documents and presentations, and maintaining records
• Cross-team coordination, serving as a point of contact between senior leaders and internal teams to ensure smooth communication and follow-through

• Experience supporting senior leaders, executives, or Vice Presidents in an administrative or executive assistant capacity
• Experience using and maintaining CRM systems (e.g., Hub Spot, Airtable, or similar) to support relationship management and reporting
• Strong organizational and time-management skills with the ability to juggle multiple calendars and priorities
• Excellent written and verbal communication skills, with a professional and approachable demeanor
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort learning new tools
• Strong attention to detail and follow-through, especially when managing scheduling, events, logistics, and CRM data accuracy
• Ability to work independently, anticipate needs, and proactively solve problems
• Discretion and professionalism when handling sensitive information
• Comfortable working with a variety of stakeholders, including executives, board members, and external partners
• Flexible, solutions-oriented team player who thrives in a dynamic environment

Applications for P33’s Executive Assistant are now open

• February 15, 2026
  – Deadline for Application
• February
  20, 2026
  – Invitations for interviews will be delivered by or before 2/20/26
• Selected Applicants will be invited to participate in the interview process
• Round 2: 45 Minute Interview Discussion with a Senior Leader
• March 20, 2026
  – Final Offers will be made by or before 3/20/26

Submi…