Program Assistant

Overview

Job Summary The Public Interest Center and Clerkships Program Assistant 3 is responsible for the day-to-day functions of the Public Interest Center and Clerkships. In addition, they are a strategic voice within the Public Interest Center, aiding in process improvements, program planning, and internal and external assistance and collaboration.

Department: Law Administration

Salary/Grade: NEX/11

Job Summary The Public Interest Center and Clerkships Program Assistant 3 is responsible for the day-to-day functions of the Public Interest Center and Clerkships. In addition, they are a strategic voice within the Public Interest Center, aiding in process improvements, program planning, and internal and external assistance and collaboration.

• Independently responds to and composes correspondence.
• Creates and maintains standard spreadsheets and/or databases.
• Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources.
• Determines format, elements, trends, etc.

• Maintains websites and/or blogs.
• Creates new web pages and/or updates standard information/data within the application’s content management program.

• Approves appropriate expenses, purchases and reimbursements per budget.
• Creates and maintains financial records.
• Prepares forms.
• Verifies appropriateness and accuracy of charges.
• Processes and reconciles expenses, accounting transfers, and/or appropriation changes.
• Updates financial transaction spreadsheets and databases.
• Generates summary reports and statistics.
• Processes routine payroll actions.
• Maintains accounting balances for grants/contracts.

• Initiates full range of HR actions such as new employee orientation.
• Resolves hiring, termination, etc. processing problems.
• Drafts job descriptions.
• Explains HR procedures.

• Manages supervisor's and/or dept calendar.
• Manages registration and travel.
• Organizes and coordinates events which may include creating timelines.
• Collects agenda items and background materials.
• Creates registrant profiles.
• Coordinates complex itineraries involving domestic and/or international travel.
• Prepares annual event, conference and/or meeting budget.
• Verifies invoices and expense reports.
• Reconciles to budget.

• Screens and prioritizes incoming calls.
• Responds to inquiries.
• Provides basic interpretation of policies and procedures.
• Researches information to resolve problems or issues.

• Provides administrative support for student services such as recruitment, admissions, applications, curriculum, program evaluation.
• Recommends alternatives for course requirements.
• Reviews administrative processes and procedures regarding student services and recommends changes.

• Coordinates work of receptionists, program assistants, temporary/work-study students, secretaries, research/clerical assistants, interns, etc.

Performs other duties as assigned.

• A high school diploma or equivalent required.
• 4 years of administrative support or other relevant experience required.

• Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.

Target hiring range for this position will be between $38,934.68 to $50,000 per year. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://(Use the "Apply for this Job" box below). to learn more.

Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https:// to learn more.

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Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern’s non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.