Office Associate

Position: OFFICE ASSOCIATE
Job

Requisition

Division/Section/Unit:
Banking/Loan Originator Regulation/Loan Originator Regulation

HR Tracking #: 37702

Position Title:

Office Associate

Closing Date: 03/04/2026

Agency:
Department of Financial and Professional Regulation

Class

Title:

OFFICE ASSOCIATE - 30015

Skill Option:
Keyboarding

Bilingual Option:
None

Salary:
Anticipated Starting Salary $4,004 a month;
Full Range $4,004-$5,245 a month

Job Type: Salaried

Category:
Full Time

County:
Cook

Number of Vacancies : 1

Bargaining Unit Code: RC014 Clerical Employees, AFSCME

Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the  website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Under direction, independently performs a wide variety of complex clerical and office support functions. Types, utilizing a personal computer, a variety of complex legal documents to include, letters, memorandums, reports, etc. Travels to and attends committee/board meetings, formal and informal conferences, court and other legal proceedings providing clerical assistance to staff attorneys. Independently receives and responds to routine written requests. Establishes, organizes and maintains various files.

State of Illinois Benefits

* Health, Life, vision, and dental insurance

* 12 weeks paid maternity/paternity leave

* Pension Plan - Vesting at 10 years for Tier II

* Full 20-year retirement awards free health insurance during retirement

* Deferred compensation and other pre-tax benefits programs

* Paid state holidays, 12-14 days annually

* 3 paid Personal Business Days annually

* 12 Paid Sick Days annually (Sick days carry over year to year)

* 10-25 Days of Paid Vacation time annually (10 days in year one of employment)

* Personal, sick, and vacation rates modified for 12 hour work schedules (as applicable)

* Employee Assistance Program and/or mental health resources

For more information about our benefits please follow this link: https://www
2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

* Under direction, provides a wide variety of complex, specialized office support functions for the Manager of Loan Originator Regulation in gathering and reviewing various licensing requirement information/documentation and preparing for appearances before informal conferences with licensees, regarding the decision of the Director, when determining character and fitness for licensing.

* Utilizes a computer and various software applications to draft and update letters, reports, deficiency notifications, conditions for licensing, and deficiencies of applicable license requests.

* Travels to and attends formal and informal conferences and meetings, providing clerical assistance to the Manager of Loan Originator Regulation; i.e., compiling, organizing files and exhibits to be presented.

* Independently receives and responds to routine written requests.

* Establishes, organizes, and maintains various files to include legal correspondence, memoranda, licensing reports, licensing, disciplinary orders, and other related materials.

* Enters…