Administrative Assistant

Job Title: Administrative Assistant (100% On-Site)

Location: Chicago, IL

Industry: Higher Education

Compensation: $19.00 – $22.00 / hour

Work Schedule: Monday–Friday, 9:00 AM–5:00 PM – 100% onsite

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Addison Group is hiring on behalf of our client, a well-established private college located in downtown Chicago. The team is seeking a dependable administrative professional to provide critical support to leadership and faculty within one of its academic departments.

Our client is seeking an experienced Administrative Assistant to provide comprehensive support to department leadership and ensure smooth day-to-day operations. This role will serve as a central point of coordination for faculty, staff, and students while assisting with scheduling, communications, documentation, and event logistics.

The position is fully on-site and requires flexibility to work between two buildings located within close walking distance of each other.

• Provide daily administrative support for department leadership and faculty
• Manage calendars, coordinate meetings, and prepare meeting materials
• Record and distribute meeting notes when needed
• Serve as a primary contact for phone calls, emails, and office visitors
• Assist with planning and logistics for department events and student-facing programs
• Prepare and process administrative documentation, including forms and expense-related materials
• Support internal communications using Microsoft Office tools and collaboration platforms
• Help maintain shared drives, communication channels, and department records
• Collaborate with other departments and external partners as needed
• Provide support to students and faculty with requests related to facilities, coursework logistics, and department initiatives
• Assist with oversight and task delegation for student workers
• Complete special projects and additional duties as assigned

• 2–3+ years of administrative support experience
• Prior experience in higher education or academic settings is a plus
• Strong organizational skills with the ability to manage multiple priorities
• Professional, approachable demeanor when interacting with students, faculty, and staff
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
• Comfortable learning internal systems and tools
• Experience with event coordination strongly preferred
• Graphic design or social media experience is a plus
• Temporary assignment for 3+ months
• Candidates must be comfortable working between two nearby downtown locations
• Work closely with department leadership
• Opportunity for assignment extension based on performance
• Collaborative and creative campus environment
• Competitive hourly compensation

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Reasonable accommodation is available for qualified individuals with disabilities, upon request.