Associate Director, Events

Company description

Spark Foundry was built during the most transformative time in the history of advertising and marketing. We deliver everything a traditional media agency has to offer and have grown into one of the world’s most successful agencies by helping brands evolve their marketing by leveraging identity, commerce, artificial intelligence, and more to connect with people. Transformation is part of our DNA.

Spark Foundry’s start‑up spirit delivers high‑touch approaches and a never‑ending desire to challenge the status quo. Combined with Publicis Media’s powerhouse soul, we leverage connected data assets, advanced AI applications, and investment clout to deliver outstanding results.

We’re looking for a seasoned events professional to join our fast‑moving media agency. You are deeply passionate about creating exceptional experiences and thrive in the details that bring events to life. This is a dual‑role position
, combining hands‑on event leadership with executive assistant and office support responsibilities.

The Manager, Events & Experiences will lead the planning and execution of a broad portfolio of internal and external events that shape our agency culture, elevate leadership moments, and strengthen client relationships. In parallel, this role will provide targeted executive assistant support to select leaders, ensuring smooth coordination, thoughtful preparation, and seamless execution across meetings, events, and key moments.

This role is ideal for someone who enjoys variety, works well with senior leaders, and brings both creative energy and operational discipline to everything they do.

• Highly detail‑oriented, with a strong appreciation for the small touches that make events and experiences feel seamless and elevated.
• Proactive and self‑directed, able to anticipate needs, identify risks early, and act without waiting for direction.
• Brings a proven track record of successfully planning and executing events of varying size and complexity, with confidence operating in fast‑paced, ever‑changing environments.
• Comfortable working with and engaging senior leaders, clients, vendors, and cross‑functional teams, with a clear understanding of professional representation and thoughtful interactions.
• Brings strong organizational skills, sound judgment, and a calm, solutions‑oriented mindset.
• Approaches work with ownership, follow‑through, positive energy, and a collaborative spirit from start to finish.

Event Strategy & Execution

• Plan and execute a portfolio of events including:
  • Execution and logistics for town halls and internal office events
  • Employee appreciation and culture‑building moments
  • External client and partner events
  • Leadership meetings and off‑sites
  • Office culture events and milestones
• Lead events end‑to‑end: project management, planning, website development, communications, budgeting, vendor management, logistics, on‑site execution, and post‑event wrap‑up
• Ensure every event reflects the agency’s brand, values, and standards for client engagement and representation
• Anticipate risks, manage timelines, and solve problems in real time with confidence and calm

Collaboration & Stakeholder Management

• Partner closely with internal leaders, executives, facilities, IT, finance, and external vendors
• Act as a trusted point of contact for both internal and external stakeholders
• Manage multiple work streams and priorities across teams, offices, and time zones

Operations & Continuous Improvement

• Track timelines, budgets, contracts, and vendor relationships
• Build repeatable processes, templates, and playbooks to scale events efficiently
• Gather feedback and identify opportunities to elevate future experiences

Executive Assistant

• Provide high‑touch executive assistant support to select executives and senior leaders
• Manage complex travel arrangements, including flights, hotels, ground transportation, and itinerary coordination
• Oversee expense management, including timely submission, reconciliation, and compliance with company policies
• Support meetings and leadership gatherings through:
  • Calendar coordination and scheduling
  • Agenda preparation and meeting logistics
  • Meeting technology setup and day‑of support
• Coordinate catering and hospitality for meetings, events, and leadership sessions, ensuring a polished and professional experience
• Handle administrative responsibilities tied to executives and office support