Part-time Administrative Assistant

We are seeking a detail-oriented and reliable Administrative Assistant to support a long-standing professional organization based in Chicago. This part-time role (on-site) will assist with a wide range of administrative tasks critical to supporting internal leadership teams and managed specialty societies.

• ✔️ Professionally answer phones, manage voicemails and monitor various email inboxes
• ✔️ Prepare agendas, meeting materials, and financial reports for boards, committees, and councils
• ✔️ Accurately take and distribute meeting minutes
• ✔️ Track follow-ups and ensure deadlines are met
• ✔️ Assist with basic bookkeeping tasks such as typing and processing invoices
• ✔️ Help coordinate and run virtual meetings (e.g., Zoom), and create surveys via tools like Survey Monkey
• ✔️ Maintain digital and physical filing systems

• ✨ Organized and proactive communicator
• ✨ Comfortable interacting with board members, leadership, and staff
• ✨ Able to juggle multiple inboxes and prioritize communications
• ✨ Professional presence when answering calls or greeting visitors
• ✨ Tech-savvy with Microsoft Office and other digital tools

• ✅ Bachelor's degree OR equivalent administrative experience
• ✅ Strong writing and communication skills
• ✅ Experience coordinating and preparing materials for meetings
• ✅ Familiarity with running Zoom meetings is a plus
• ✅ Must be able to work onsite in River North several days per week
• ✅ Some tasks may be done remotely

🕘 Part-time (approx. 20 hours/week), Flexible schedule – ideally 3 full days or 4 shorter shifts per week