Administrative Receptionist

Amata Management | Elevate Your Career Support Professional Firms

Are you a detail-driven professional who thrives on organization, collaboration, and making things run smoothly? Amata Management is looking for a motivated and dynamic Administrative Assistant/Reception Support to support our growing and diverse client base - primarily within the legal industry.

At Amata, we help professional firms transform their businesses through impeccable service and innovative thinking. This role is a fantastic opportunity to grow your career in a fast-paced, client-focused environment where your contributions truly matter.

As an Administrative Assistant, you'll be a key partner to both our internal team and our clients by providing high-level clerical and administrative support. Your responsibilities will include:

• Drafting polished emails and correspondence for all levels of an organization
• Managing calendars, meetings, and day-to-day administrative tasks proactively
• Creating, editing, printing, and binding documents, spreadsheets, and presentations
• Sorting and distributing incoming mail and processing outgoing/overnight shipments
• Managing office and cafe supply inventory
• Acting as the point-of-contact with the office of the building to coordinate visitor access and service needs
• Providing backup reception services

• 2-4 years of experience in a similar administrative role
• Excellent written, verbal, and interpersonal communication skills
  
  Discretion and sound judgement in confidential situations
• Proficiency in Microsoft Office
• Ability to work occasional overtime when needed

• Work with a respected professional services firm
• Be part of a collaborative, supportive, and growth-minded team