Chicago Executive Assistant

JOB REQUISITION

Chicago Executive Assistant

LOCATION

CHICAGO

ADDITIONAL LOCATION(S)

JOB DESCRIPTION

You Belong Here     

The Protiviti Career provides   opportunity   to learn, inspire, and advance within a collaborative and inclusive culture. We hire curious individuals for whom learning is a passion. We lean into our mission:
We Care. We Collaborate. We Deliver.   

 At every level, we champion leaders who   live   our values of    integrity, inclusion, innovation, and commitment to success.
Imagining our work as a journey, we believe integrity guides our way, inclusion moves us forward together, innovation creates new destinations, and our commitment to success empowers us to deliver on our vision to be the most trusted global consulting firm.    

Where We Need You:     

We are seeking an Executive Assistant to join our   Chicago   office.     Protiviti works in a hybrid   environment   and this role requires that you work in-person in our office at least 3   days   per week.     

What You Can Expect:     

As an   Executive Assistant , you will   provide exceptional support across a wide variety of operational and administrative tasks   required   to   maintain   an efficient, organized, and effective office environment.  Key areas of responsibility include Executive Support, Office Support & Communication, and Marketing & Event Execution. 

What You Will Do:

   

Executive Support   

+ Support executives and the other members of the management team in their workload by producing reports, presentations, and/or proposals 

+ Manage Executive Outlook details (Contacts, Calendar, Email responses) 

+ Take initiative to   anticipate   the needs of your executives   daily  

+ Prepare and manage Time & Expense reports on behalf of executives 

+ Arrange travel for executives, including flights, hotels, and transportation 

+ Handle any printing/copying/faxing, binding, and mail 

+ Partner with local team to provide back-up support to executives 

+ Support and model excellent service by   exhibiting   a positive attitude and enthusiasm toward the job and the company to both internal and external customers in all forms of communication 

+ Work with Executive team business partners to schedule & manage client meetings    

Office Support & Communication   

+ Office Space    - Welcome clients, recruits, and employees, while ensuring the office is neat and organized .
A ssist   with security and crisis response 

+ Reporting and Correspondence    - Perform basic industry/company research to   assist   in the response process for   Request for   Proposal s .
Data entry to support client project accounting .
Upload materials to   intranet   site .
Initiate, draft, and edit/review/format documents .   Provide competent proofreading skills while looking for ways to be creative with both client documents and internal communications    

Event Execution   

+ Schedule conference rooms and coordinate audio visual and/or catering needs 

+ Room arrangement for offsite meeting/events, as needed 

+ Manage Salesforce updates and reporting for executives    

Other Regional Items   

+ Coordinate with other offices, as necessary, to provide   additional   support to the region 

+ Participate in ongoing training   regarding   technology upgrades and new systems applicable to the position.    

What Will Make You Successful:   

+ Professional, confident,   enthusiastic   and detail-oriented 

+ Demonstrated   track record   of working effectively with a senior executive in a fast-paced and service-oriented corporate environment 

+ Excellent oral and written communication skills 

+ Excellent interpersonal and organizational skills 

+ Demonstrate initiative and be a self-starter 

+ Ability to work independently, exercise good judgment; resourceful,   problem-solving   skills 

+ Positive and approachable; ability to interact well with all levels of staff and clients    

Demonstrated accomplishments in the following areas: 

+ Working with a variety of levels of personnel to achieve business objectives 

+ Coordinating and   maintaining   follow-up on   several   projects simultaneously 

+ Proofreading and editing 

+ Handling confidential information in a strictly…