Senior Grant Administrator

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Job Title: SR GRANT ADMINISTRATOR
Position Number: 8102511
Work Modality: Hybrid – 3 In-Person
Job Category: University Staff
Job Type: Full-Time
FLSA Status: Exempt
Campus: Chicago-Water Tower Campus
Department Name: SPONSORED PROGRAM ACCOUNTING
Location Code: SPONSORED PROGRAM ACCOUNTING (04005A)
Split/Grant Funded: No

• Summary:
  
  Under general direction, the Senior Grant Administrator is responsible for providing critical support to an assigned diverse portfolio of sponsored awards. This position requires a knowledge base capable of managing central-level post-award financial administrative support of grant and contract policies and procedures, compliance, regulatory issues, and post-award administration.
• The Senior Grant Administrator reports directly to the Director of Sponsored Program Administration and Compliance and is responsible for providing internal support to department Management, Senior Grant Administrators, Grant Administrators, and Accountants.
• Duties & Responsibilities:
• Provide all phases of post-award financial administrative support for sponsored awards in the assigned portfolio to faculty, administrative, and other support personnel.
• Monitor award expenditures, re-budgeting, cost-sharing, supply and equipment justifications, etc. to ensure costs are allowable, allocable, and reasonable.
• Maintain and implement, where appropriate, sound internal accounting controls to efficiently manage assigned awards.
• Collaborate with University personnel at all levels to ensure the successful management and spending of externally and internally funded projects, including principal investigators, department and division administrators, deans and chairs, pre-award administrators, and other support personnel.
• Serve as liaison between the University and external funding agencies in matters of financial reporting, budgeting, and accounting.
• Review award agreements and prepare the financial account set-up in accordance with award terms and conditions to ensure compliance with federal OMB Uniform Guidance, specific granting agencies’ requirements, and internal institutional policies and procedures.
• Analyze and evaluate award budgets for accurate expenditure categories, including fringe benefits and facilities and administrative costs.
• Prepare all required external reports according to agency guidelines on a timely and accurate basis.
• Oversee the closeout of assigned awards and prepare for an annual audit to ensure compliance with federal OMB Uniform Guidance.
• Daily processing of non-salary and salary expenditures, budget appropriations, financial reporting, and accounting unit maintenance.
• Work as a team member to successfully complete quarterly and annual financial processes and to meet fiscal year close requirements.
• Assist the Director in the training and onboarding of new departmental staff.
• In addition to daily grant administration functions, this position will be responsible for various projects assigned by the Director to enhance SPA’s processes and procedures.
• Assigned duties as needed.

• Bachelor’s degree in accounting, finance, or a related field
• Two to four years of experience with federal and non-federal grant management.
• An equivalent combination of education and experience may be considered.

• To perform this job successfully, an individual must be able to work independently, prioritize work, and multitask in a time-sensitive, high-volume work environment, taking ownership and accountability by performing each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
• An individual must be able to engage in and foster a culture of collaboration and respect.
• The ability to work with cross-functional teams in the research enterprise is…