Assistant Director, Operations

** Department
* * Booth Advancement:
Operations
** About the Department
** The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.
Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.
Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.
As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.

For more information about the University of Chicago Booth School of Business, please visit: http://(Use the "Apply for this Job" box below)..
** Job Summary
** The Assistant Director, Operations, is a member of the Advancement team at the University of Chicago’s Booth School of Business. This position provides operational support and functions as the overall concierge to the Office of Advancement, promptly answering questions, solving problems, providing appropriate resources, and ensuring satisfaction via follow-up to the Office of Advancement and executive-level support to the Chief Advancement Officer.
** Responsibilities
* ** Inventories, orders, and physically stocks office supplies; triage facility issues; responds to and manages requests; maintains staff lists; distributes incoming mail; prepares outgoing mail; maintains communication with building management; meeting support including teleconferencing and Zoom; and maintains the general office environment and common work spaces.
* Serves as the department’s primary point of contact for purchasing, contracts, and payment procedures and inquires, and provides guidance on related policies.
* Processes purchase orders, payment requests, and reimbursements through Oracle, the University’s system for managing procurement. Submits contract requests for internal review and approval and proactively manages contract renewals.
* Manages the creation of supplier profiles in Oracle and oversees updates through the University’s Service Now portal. Handles payment resolution issues and follows-up on outstanding payment issues.
* Provides executive-level support to the Chief Advancement Officer (CAO), including calendar management, scheduling appointments and meetings, making travel arrangements, and managing expense reports. Anticipates, organizes, and prepares necessary materials prior to the CAO’s donor and alumni meetings and events.
* Completes the CAO’s contact reports in Phoenix, the University’s alumni and donor database of record, ensuring that all donor and alumni correspondence and meeting notes are accurately recorded.
* Provides broad administrative and strategic support to ensure the CAO’s priorities are effectively executed and aligned across the organization.
* Responds to and researches accounts receivable/payable inquiries including payments to vendors and reimbursements to individuals with a limited degree of supervision.
* Collects, interprets, and performs some routine analyses of payables data. May act as an informal resource to associates with less experience.
* Performs other related work as needed.
** Minimum Qualifications
***
* Education:

** Minimum requirements…