Executive Assistant
Job in
Chicago, Cook County, Illinois, 60290, USA
Listed on 2026-02-24
Listing for:
Zirtual
Full Time
position Listed on 2026-02-24
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
Zirtualisawork-lifebalancedcompanythatoffersclientsexperienced,educatedremoteexecutiveassistantsfortheirpersonalandprofessionalneeds.
OurUS-based
Virtual
Assistants(VA) strivetomeetandexceedclientneedsandexpectations.
The Virtual Assistantisavitalmemberof Zirtual .TheVAisthemainpointofcontactwithclientsandwillworkindependentlywiththeclients.
TheVAwillreceivesupportfromtheirassigned Account Supervisor ,whowillassistthe
VAclientrelationshipwithplanmodifications,questions,andprovidefeedbackonquality,delegationissues,andmore.
Virtual Assistantsareexpectedtobeavailableforclientsduringbusinesshours
asagreeduponwitheachclient
butaround-the-clockavailabilityisnotexpected.
Virtual Assistantssendweeklyusagereports,respondtoallcommunicationwithinatwo-hourresponsewindow,maintaindetailedandup-to-dateclientprofiles,andfollow
Zirtual'sbestpracticesforsuccess.
TheVAmayassisttheclientwith:
Projectmanagementandorganization-
- Facilitateon-timeprojectandgoalcompletion
Personalandbusinesscalendarmanagement-
- Schedulingandcoordinatingappointmentsasnecessary
- Proactivelymonitoringtheclient’scalendarstoidentifypotentialconflictsandensuretheteamismaximizingtheclient’stime
Research-
- Thismayincluderesearchonevents,travel,projects,etc.
- Provideresearchresultstotheteammemberswithinanestablishedtimeframe,basedonbestpracticeslearnedin
Zirtualtrainingandteampreferences.
Purchases-
- Ensuringspecificationsofthepurchasemeettheclient’ssatisfaction.
- Expensereportingandorganizationofexpensesasnecessary.
- Administrative tasks-
- Thismayincludebutisnotlimitedto:inboxmanagement,calendar management,transcription,standardbusinesscorrespondence,research,anddataentry.
Emailinboxmanagement-
- Thismayrequire,amongotherresponsibilities,respondingtoandorganizingemailsasnecessary,basedonspecificguidelinesprovidedbytheclientandinlinewith
Zirtualpoliciesandpractices. - Socialmediamanagementandmarketing
Attendmeetingsvirtually-
- Draftagendas,takemeetingminutes,andprovidefollow-upasrequired.
- TheVAmustprovidecontinuousclearcommunicationabouttaskstatus,needs,andquestionstotheirclients.
They should:
Weekly Usage Report ,andifrequested,endofdayreporting
Zirtualtimetrackingsystem.
Otherdutiesasassigned.
Requirements Desired Skillsand Attributes :- Bilingual(English/Spanish)
- Clear,precise,proactive,andprofessionalwrittenandverbalcommunicationskills
- Abilitytoorganizeandeffectivelyprioritizetasks
- Abilitytomulti-taskwithvariousprogramsandlearnnewprogramsasrequired
- Abilitytocommittoaminimumof
oneyearwithZirtual - Musthavemeticulousattentiontodetail,alongwiththeabilitytocomprehenddifficulttasks
- Capableofrespondingtostressinafast-paced environment
- Stronginterpersonalskillsandabilitytoquicklydevelopworkingrelationships
- Affableandenthusiasticattitudetowardteamwork
- Internet/Webandcomputersavvy
- Associate’sDegree,Bachelor'sDegree,oraminimumof7yearsexperienceasan
Executive
Assistant to
C-level executives - Minimumof4yearsofadministrativeexperience
- Preferredexperienceworkingwith
C-level executives - Experienceinthe Medicalindustry
- Experienceinthe Real Estateindustry
- Preferred experience using JaneAPP
- Proficiency with Google Suiteand Google Calendar ,andfluencyin
Microsoft Office - Preferredexperiencewithataskmanagementprogramsuchas Trelloor Asana
- Preferredexperiencewithacommunicationprogramsuchas Slack
- Preferredexperiencewitha
CRMplatformsuchas Sales Force ,Hubspot,orZoho - Preferredexperiencewithanexpensereportingprogramsuchas Quickbooksor Expensify
- Preferredexperiencewithatravelmanagementprogramsuchas Concur
- Preferredexperiencewithasocialmediamanagementprogramsuchas Hootsuiteand Wordpress
- Reliable Internetconnection,computer,andphone
- Typingabilityofatleast
50
WPMwithaccuracy - Availableduringbusinesshours
PSTorESTMonday-Friday,
unlessotherwiseagreedinwritingwitheachclient
- Youwillbecompensatedasa
1099independentcontractor.
VA'sarepaidasetamountoftheirclient'smonthlyplanswithmonthlypayaveraging $1500-$3800permonthdependingontheclientmix.
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