Executive Assistant

Executive Assistant to the CEO(s) – Entry Level

Department: Administration

Reports To: Chief Executive Officer(s)

Location: In-Office/Hybrid

FLSA Status: Exempt

The Executive Assistant provides administrative and coordination support to the CEO(s) and executive leadership team in a fast-growing urgent care organization. This is an excellent opportunity for someone early in their career to gain exposure to executive operations, healthcare leadership, and multi-clinic coordination.

This role focuses on organization, scheduling, communication, and helping keep leadership priorities on track. The ideal candidate is detail-oriented, dependable, professional, and eager to learn.

• Assist with managing executive calendars, scheduling meetings, and coordinating appointments
• Help organize daily priorities and ensure meetings are prepared in advance
• Draft basic emails, memos, and internal communications
• Organize and maintain digital files, documents, and reports

• Schedule leadership meetings and send calendar invites
• Prepare meeting materials and assist with note-taking when needed
• Help track follow-ups and action items from leadership meetings

• Help coordinate travel arrangements, clinic visits, and leadership events
• Support communication between executive leadership and departments (HR, Operations, Clinics, Finance)
• Assist with special projects and administrative tasks as assigned

• Answer and route incoming communications professionally
• Help prioritize requests and ensure timely responses
• Provide general administrative support to keep day-to-day operations running smoothly

• Associate’s or Bachelor’s degree preferred (Business, Healthcare Admin, Communications, or related field)
• 0–3 years of administrative, coordinator, or office support experience
• Internship or healthcare experience is a plus but not required

• Strong organization and time-management skills
• Professional communication skills (written and verbal)
• Comfortable using Microsoft Office/Google Workspace
• Ability to handle multiple tasks and shifting priorities