OFFICE Associate- Option Hearings Section

Position: OFFICE ASSOCIATE- Option 29 Hearings Section
Job

Requisition

Closing Date: 03/06/2026

Agency:
Department of Labor

Class

Title:

OFFICE ASSOCIATE - 30015

Skill Option:
Keyboarding

Bilingual Option:
Spanish

Salary:
Anticipated Starting Salary $4004.00/mo. Full Range $4004.00 - $5245.00/mo

Job Type: Salaried

Category:
Full Time

County:
Cook

Number of Vacancies : 1

Bargaining Unit Code: RC014 Clerical Employees, AFSCME

Merit Comp Code:

Posting Identification Number 53629

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the  website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

As a State of Illinois Department of Labor employee, you receive a comprehensive benefits package including:

* Competitive Group Insurance benefits including health, life, dental and vision plans.

* Flexible work schedules (when available and dependent upon position)

* 10
-25 days of paid vacation time annually (10 days for first year of state employment)

* 12 days of paid sick time annually which carryover year to year

* 3 paid personal business days per year

* 13-14 paid holidays per year dependent on election years

* 12 weeks of paid parental leave

* Pension plan through the State Employees Retirement System

* Deferred Compensation Program - voluntary supplemental retirement plan

* Optional pre-tax programs
-Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)

Position Overview

The Chicago Office Associate Spanish Speaking perfroms complex and specialized clerical functions for the Legal Division anbd schedules pre-hearings for new and rescheduled cases. This unique opportunity offers an exceptional benefit package to include health insurance, including eye care and dental, Deferred Compensation, life insurance and retirement. If you desire to become a valued member of a hard-working and respected team and up for a challenge or a change in your career, please take this opportunity to apply for this rewarding and gratifying position.

If you are interested in helping our exceptional team of professionals achieve our mission and you possess the qualifications listed above, we invite you to apply for this position.

Essential Functions

* Performs complex and specialized clerical functions for the Legal Division.

* Reviews and processes DOL Administrative Law Judge decisions and orders.

* Organizes and maintains hearing electronic and physical files for pending hearings and completed hearings creates new files as necessary.

* Answers telephone, for English and Spanish-speaking clients, referring calls to appropriate staff.

* Distributes incoming mail and delivers outgoing mail including preparing certified mail when required.

* Maintains translation schedule for hearings that require translation services.

* Performs special projects and other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

* Requires knowledge, skill, and mental development equivalent to completion of high school and two years of office experience.

* Requires the ability to keyboard accurately at 45 wpm.

* Requires the ability to speak and write in Spanish at a colloquial skill level.

Preferred Qualifications

* One (1) year of experience in office methods and procedures, such as data entry, record-keeping, document organization, filing, and general office workflow.

* One (1) year of extensive skills in writing, composition, grammar, spelling and punctuation.

* One (1) year of intermediate experience with Microsoft Office Suites or similar software.

Conditions of Employment

* Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.

* This position is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10…