Executive Assistant

Executive Assistant page is loaded## Executive Assistant locations:
Chicago, USAtime type:
Full time posted on:
Posted Yesterday time left to apply:
End Date:
April 25, 2026 (30+ days left to apply) job requisition :
JR101066

We’re looking for a highly organized and proactive
** Executive Assistant (EA)
** to support our North American executive leadership team. This is a high-impact role that combines administrative excellence, operational coordination, and strategic partnership — helping ensure our leaders are focused, prepared, and operating efficiently across a fast-moving, global business.
** Key Responsibilities
**** Executive Support
*** Provide daily administrative and logistical support to the North American executive team, including the Chief Customer Officer, Chief Product Officer, and other senior leaders.
* Manage complex and dynamic calendars across multiple time zones (North America, ANZ, and Manila).
* Coordinate travel arrangements, expense management, and itineraries for executive and customer-facing engagements.
* Prepare meeting agendas, take notes, and track follow-up actions for leadership and cross-functional meetings.
** Operational Coordination
*** Support preparation for internal and external meetings — including Board and customer presentations — by gathering materials, aligning stakeholders, and ensuring deliverables are ready on time.
* Partner with global executive assistants and the office operations team to ensure smooth coordination of meetings, site visits, and events across regions.
* Maintain confidentiality and discretion in handling sensitive business information.
** Communications and Stakeholder Management
*** Draft and manage executive correspondence, announcements, and internal communications on behalf of the leadership team.
* Act as a first point of contact and liaison between executives and internal/external stakeholders.
* Support cross-functional initiatives that drive communication, alignment, and delivery within the North American leadership group.
** Special Projects
*** Assist in coordinating regional leadership offsites, customer visits, and major operational or cultural initiatives.
* Track progress on key priorities and help ensure accountability on follow-ups.
* Contribute to the continuous improvement of executive operations and administrative processes.
** About You
** You’re someone who thrives in a fast-paced, dynamic environment. You anticipate needs before they arise, take ownership, and make things happen without waiting to be asked twice. You’re professional, composed under pressure, and thrive in a culture that values accountability, precision, and trust.
** Qualifications and Experience
*** 5+ years of experience supporting senior executives in a global or fast-paced technology, SaaS, or logistics environment.
* Strong organizational, time management, and problem-solving skills.
* Exceptional attention to detail and follow-through.
* Excellent written and verbal communication skills.
* Proficient in Microsoft 365, Teams, and other collaboration tools (e.g., Concur, Zoom, Slack).
* Ability to manage multiple priorities across time zones and stakeholders.
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