Billing Coordinator

A mid-size Chicago law firm is seeking a detail-oriented and reliable Billing Coordinator to join our team. This full-time position offers a competitive salary, excellent benefits, and the opportunity to gain hands-on experience supporting client billing and invoicing operations.

Position Overview: The Billing Coordinator supports the billing and accounting team by assisting with the accurate and timely preparation, submission, and tracking of client invoices in accordance with firm and client billing guidelines. This role requires strong attention to detail, precision in data entry and expense management, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is highly organized, communicates clearly, and works well both independently and as part of a collaborative team.

Primary Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Set up and maintain client and matter billing records in accordance with billing guidelines.

2. Generate, review, distribute, and update billing drafts/pre-bills; apply reviewer edits timely.

3. Prepare invoices and coordinate mailings and/or electronic submissions to clients and insurance companies.

4. Assist with weekly/monthly billing reports, administrative support, and special projects as needed.

5. E-Billing:
Assist with matter setup (including mapping and rate approvals), update LEDES fields as needed, submit invoices, monitor status, and report rejections/adjustments to the Billing Manager.

Note: This list is not exhaustive; additional tasks may be assigned as needed to support firm operations.

Qualifications:

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Education:

Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred (or equivalent relevant experience).

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Experience:

0-3 years of relevant experience (law firm or professional services preferred); legal billing experience a plus.

• Strong working knowledge of Microsoft Office Suite, particularly Excel.

• Ability to manage multiple tasks while meeting daily, weekly, and monthly deadlines.

• Strong organizational, written, and oral communication skills.

• Ability to maintain focus in a fast-paced environment and adapt to changing priorities.

• Detail-oriented, self-motivated, and capable of working independently with appropriate guidance.

• Commitment to delivering responsive client service and supporting the department effectively.

Preferred Qualifications:

• Law firm or professional services experience

• Exposure to legal billing or e-billing (LEDES a plus)

• Strong attention to detail and basic Excel skills

Key Competencies:

The ideal candidate will:

• Strong organization, time management, and attention to detail

• Clear, professional written and verbal communication

• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)

• Able to prioritize, multitask, and meet deadlines in a fast-paced environment

• Works well independently and as part of a team; adaptable and solutions-oriented

Compensation and Benefits Overview: $57,000-$65,000 (DOE)

The pay offered for this role may vary based on factors such as job-related knowledge, skills, and experience. Eligible employees may also receive bonus opportunities and other forms of compensation, contributing to a comprehensive total rewards package. Benefits offerings may differ based on location.

In addition to monetary compensation, employees are provided with a robust selection of benefits, including:

• Comprehensive medical insurance plans (PPO, PPO HSA (with an HSA contribution up to $2000), and HMO provided by BCBSIL)

• Dental insurance plans (PPO and HMO provided by Guardian)

• Vision insurance plans (PPO provided by Eye Med)

• Access to a retirement savings plan (We match 100% of the first 3% of salary deferral plus 50% of the next 2% of salary deferral)

• Paid time off (PTO)

• Parental leave

• Commuter benefits

• Short-term and long-term disability coverage

• Accidental death coverage

• Other leave programs

Eligibility Requirements:

Participation in certain compensation programs and benefits is subject to specific eligibility criteria, which will be communicated during the hiring process.

Our firm is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Military status, or Veteran status.

Salary Description

$57,000-$65,000