Project Assistant III

* Provide administrative support to section faculty and shared support of nurse practitioners and research staff including processing of expense reimbursements in GEMS, travel expense vouchers, disbursements in ePayments, faxing, filing, photocopying, mail, ordering supplies in Buysite, submission of facilities maintenance requests, file maintenance, phone triage.
* Coordinate the administrative needs of faculty physicians. Coordination encompasses support of academic, clinical, and administrative needs of the faculty and staff.
* Communicate regularly with patients, families, administrators, providers, and other internal and external stakeholders.
* Create payment reports and other supporting documentation.
* Assist with special projects.
* Maintenance of equipment and space and management of the section's computing inventory including purchase of, tracking and filing of agreements, rotation of old equipment and ordering of accessories.
* Perform project management and support for faculty and staff.
* Create/maintain and update the Attending Schedule.
* Provide backup administrative support to other section administrative personnel during times of absence.
* Provide administrative support for all steps of recruitment, hiring and onboarding processes: outreach, communications, interview scheduling and coordination, support for onboarding and credentialing, and other needs as determined.
* Update/maintain the calendars of the physicians.
* Maintain organized filing systems, in electronic and paper systems.
* Work with team to develop standardize procedures and communicate ideas and best practices.
* Arrange and schedule meetings and special events.
* Work closely with administrative leadership and team to optimize processes and share information.
* Collaborate with internal and external stakeholders to ensure needs are met in an efficient and timely fashion.
* Ensure that patient, physician and program expectations are met by assisting as requested.
* Score disseminate information of standardized testing within unit.
* Utilize Q-Global to generate online assessments and disseminate information to external resources (parents, guardians and teachers) and internally Faculty, Clinical Staff and trainees.
* Create and maintain departmental meeting links via Zoom.
* Colloquium organization including contacting speakers, meeting links, payment.
* Other duties as assigned.
* Ability to successfully handle multiple competing tasks in a competent and professional manner while meeting deadlines required.
* Ability to prioritize work to meet needs of faculty, staff and administration required.
* Ability to proactively anticipate physician needs and resolve problems required.
* High level of initiative, strong editing skills and superb organizational abilities required.
* Ability to provide excellent customer service required.
* Ability to work effectively with supervision and as part of a team, individually, or while taking direction from others required.
* Ability to maintain confidentiality and discretion at all times required.
* Ability to learn new methods to improve the position and to effectively incorporate them into the job required.
* Attention to detail required.
* Collaborative approach to meet needs of section(s) required.
* Ability to identify and resolve problems, with input from management, as appropriate, required.
* Ability to adjust to changing priorities required.
* Ability to solve problems effectively, and to escalate when warranted, required.
* Polite, professional and helpful demeanor both in person and on the phone required.
* Ability to respond diplomatically to highly stressful, unexpected and nuanced situations required.
* Three (3) years of office experience required.
* Hospital or academic medical center experience strongly preferred.
* Strong verbal and written communication skills required.
* Proficiency in Microsoft Word, Excel and Adobe required.
* Knowledge of EPIC, GEMS, Buy Site, ePayment, and Q-Global preferred.

When applying, the document(s)
** MUST
* * be uploaded via the
** My Experience
** page, in the section titled
** Application Documents
** of the application.

The University of Chicago is an urban research university that has driven new ways of thinking since 1890.

Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university
#J-18808-Ljbffr