Program Assistant

Job Summary

The Education Program Assistant for the Havey Institute for Global Health will work closely with our medical students and international partners supporting their global health experiences. It will include coordinating schedules/meetings, event logistics support, and supporting students prior to, during, and after their global health experience. The individual is expected to liaise directly with our affiliated international educational partners and be understanding of cross-cultural workplaces and provide general administrative support.

Department: MED‑Inst for Global Health

Salary/Grade: NEX/10

Northwestern University Feinberg School of Medicine’s Robert J. Havey, MD Institute for Global Health unifies two growing and successful entities, the Global Health Initiative Fund and the Center for Global Health, formerly a part of the Institute for Public Health and Medicine (IPHAM). The Institute for Global Health continues to focus on the three major areas that the Center for Global Health supported:
1) student, resident, fellow, and faculty education in global health;
2) coordination and support of faculty to carry out global health research; and
3) partnership building and clinical outreach to partner communities.

• Enter information into spreadsheets and/or databases.
• Compile routine reports, statistics, tables, charts, etc. from readily available information.

• Process reimbursement for expenses.
• Enter, track, and maintain documentation and logs of financial transactions.
• Complete routine payroll actions.

• Coordinate events, including scheduling rooms or guest speakers, arranging for routine materials, technology, and refreshments.

• Provide information via phone, e‑mail, mail, etc.

• Guide students through application processes.
• Monitor student progress.

• Perform other duties as assigned.

• High school diploma or equivalent required.
• At least 2 years of administrative support or other relevant experience required.

• Intermediate knowledge of word processing, spreadsheets, e‑mail, and database software programs required.

• Experience working in student‑facing programs.

• Detail oriented.

Northwestern provides competitive health care plans, retirement benefits, tuition discounts, and more.

Northwestern offers comprehensive programs and services to help employees and families navigate life’s challenges and opportunities, adopt healthy lifestyles, and locate quality childcare and senior/adult care. Flexible work arrangements may be supported where possible.

Northwestern supports employee career development through tools and resources. Employees may pursue further education and training opportunities.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance.

Target hiring range for this position is $18.42 to $25.90 per hour, with final salary determined by education, experience, knowledge, skills and alignment with market data.