Office Administrator

Are you ready to take your administrative skills to the next level in the heart of Chicago? Join Brand Safway, a leader in the construction and industrial services industry, where you’ll play a crucial role in ensuring smooth office operations and supporting our dynamic team. Enjoy a collaborative work environment and the opportunity to contribute to exciting projects in a city known for its rich culture and vibrant energy.

As an Office Administrator, you'll be responsible for supporting daily branch operations through a wide range of administrative tasks. This role ensures smooth office functionality and compliance with internal and external requirements while maintaining strong communication across teams.

• Accurately maintain and input data in internal systems related to inventory tracking and purchase order platforms.
• Support invoicing, accounts payable/receivable, and lump-sum billing tracking to ensure timely and accurate financial processing.
• Coordinate meetings, prepare agendas, record minutes, and track action items to support team efficiency and follow-through.
• Monitor safety documentation to ensure alignment with Brand Safway safety standards and compliance requirements.
• Track packages and ensure the secure, timely distribution of materials, including employee paychecks.
• Perform general administrative duties required by the region.

• High school diploma or equivalent.
• At least 2 years of experience in office administration or a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking skills with exceptional attention to detail.
• Effective written and verbal communication skills.
• Ability to manage confidential information with professionalism and discretion.

• Associate's or bachelor's degree.
• Experience in the construction or industrial services industry.
• Familiarity with office management tools and systems (e.g., Salesforce).
• Knowledge of basic accounting principles and experience with invoicing or financial processes.

Embrace the opportunity to grow with Brand Safway and make a meaningful impact. Apply now and become a part of our team!

Subject Line: Exciting Opportunity:
Office Administrator in Chicago

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