Special Projects Coordinator

COMPANY OVERVIEW
Re Generation, founded in 2016, is a nationally ranked charter program with nine charter schools located in Illinois and Ohio. Re Generation serves over 1800 students of whom 99% are minority and 86% are low income. U.S. News and World Report's 2021 School Ranking listed all Re Generation elementary schools among the top ten charter elementary schools in Illinois. The recent CREDO study from Stanford University named Re Generation as the top gap busting schools in ELA in the state of Illinois and third in Math.

Re Generation's mission is to ensure that all children have equal access to a high quality, college-preparatory education through academic excellence and the content of their character.

We are seeking an experienced full-time Special Projects Coordinator to join our Chicago team for the  school year. The Special Projects Coordinator plays a central role in ensuring an orderly, responsive, and welcoming school. In addition to maintaining the school's administrative systems and routines, the Special Projects Coordinator functions as the primary contact person for all of the school's constituents. In this role, the Special Projects Manager must communicate effectively with students, teachers, families, trustees, donors, and visitors.

The Special Projects Coordinator will report directly to the Director of Operations.

QUALIFICATIONS:

• Bachelor's degree
• 1-3 years of previous office management/administrative experience in a public or charter school.
• A cheerful and welcoming demeanor
• Very strong interpersonal and communication skills (written and oral)
• Strong organizational skills
• Takes instruction well, as well as takes initiative
• Experienced with Impact and Power School (REQUIRED)
• Proficiency with MS Word, Excel and databases (REQUIRED)
• Ability and desire to work in a fast- paced, highly disciplined, sometimes unpredictable school environment
• Maturity, humility, strong work ethic, sense of humor, and "roll up my sleeves" attitude

Responsibilties:

General School Support/ Administration/ Services

• Coordinating transportation services and troubleshoot issues as they arise
• Coordinating student health services; monitor student health and safety for any unusual/disconcerting trends; coordinate with site nursing staff to ensure that students receive appropriate care
• Filing of documents
• Helping to plan and manage logistics and preparations for school events and activities as needed (making photocopies, setting up for special events, making phone calls to confirm attendance, etc.)
• Assist with creating and implementing school schedule and coverage trackers, including special schedules (e.g. field trips, testing schedules, etc.)
• Manage logistics for school-wide or grade-level field trips and other culture events
• Maintaining school calendar of events and class schedules
• Coordinate on-site components of school financial systems such as purchase orders, payroll records, grant reports, and financial forms
• Collecting and compiling school performance and other data and creating presentations and various reports;
• Manages report card and progress report process (e.g. report card generation and printing, planning report card nights, etc.) and assists with other data tracking and reporting on a regularly scheduled basis
• Producing letters, memos, and other notices, ensuring that past memos, notices, and other school specific documents are posted to the Shared Server
• Creating and assembling materials for staff trainings, including handbooks, professional development materials, etc
• Ensure an orderly, responsive, friendly school environment
• Performing other administrative duties as assigned/ required

Student Information, Data and Reporting

• Processing late arrivals and following up with the families of absent students
• Producing accurate and timely student attendance, disciplinary, honor roll, and other reports
• Overseeing student attendance data process and ensuring that it is reconciled and accurate on a daily basis, auditing student behavior data (suspensions, etc.) for completeness
• Using Power School and Impact to reconcile student attendance daily, and maintain/ update all student contact/demographic information
• Executing the…