Administrative Assistant - Legal; Hybrid, Chicago, IL

Position: Administrative Assistant - Legal (Hybrid, Chicago, IL)
About Byline Bank:

Headquartered in Chicago, Byline Bank, a subsidiary of Byline Bancorp, Inc. (NYSE:

BY), is a full-service commercial bank serving small- and medium-sized businesses, financial sponsors and consumers. Byline Bank has approximately $9.7 billion in assets and operates 45 branch locations throughout the Chicago and Milwaukee metropolitan areas. Byline Bank offers a broad range of commercial and community banking products and services, including small-ticket equipment leasing solutions, and is one of the top U.S. Small Business Administration (SBA) lenders according to the national SBA rankings by volume FY2024.

Byline Bank is a member of FDIC and an Equal Housing Lender.

At Byline Bank, we take pride in being an award-winning workplace. Some of our recent recognitions include:

* U.S. News & World Report named Byline Bank as one of the Best Companies to Work for in the Midwest, Finance & Overall in , .

* Chicago Sun Times Chicago's Best Workplaces 2024

* Best Workplaces in Illinois in 2024 by Best Companies Group and Illinois SHRM (Society for Human Resource Management)

* Forbes America's Best Small Employers 2023

By joining our team, you will become part of an organization that values growth, collaboration, and innovation. We strive to create an environment where employees feel supported and are empowered to excel in their roles. If you're looking for a career with a company that puts people first and makes a difference in the communities we serve, Byline Bank is the place for you.

Objective of Position:

The Administrative Assistant is responsible for providing administrative functions for the Legal Department. This role requires the ability to manage multiple projects simultaneously, use analytical capabilities, sound judgement, and superior customer service to all clients (both internal & external). The ideal candidate will possess structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline driven organization.

Duties and Responsibilities:

* Provides administrative functions for the Legal Department.

* Creates and maintains files for the department.

* Supports creation and organization of files relating to Board of Directors and other functions.

* Supports creation and organization of documents and files relating to governance matters.

* Supports review and processing of external law firm invoices and reports

* Reviews documents to ensure the information is accurate and complete.

* Schedules and organizes meetings, travel, conferences and department activities.

* Responds to and follow ups on calls, emails and other inquiries.

* Prepares routine and non-routine reports and presentations.

* May require the need to be available for support before and after hours.

* All other duties as assigned.

Note:

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Qualifications:

* High school diploma or equivalent required.

* 5+ years of experience as an administrative assistant.

* Exceptional verbal, written and interpersonal communication skills and the ability to communicate effectively with individuals across all levels of an organization.

* Advance level experience of core Microsoft Office applications (Word, Excel, Outlook, PowerPoint, and Teams).

* Demonstrated ability to think strategically and prioritize leaders' calendar based on rapidly shifting priorities.

* Positive self-starter with proactive approach, excellent time management and prioritization skills.

* Strong calendar management skills, including coordination of complex executive meetings.

* Proven ability to handle confidential information with discretion, and execute with a high level of confidentiality, and integrity.

* Exceptional organizational, and problem-solving skills with high attention to detail capabilities.

* Expert level written and verbal communication skills with the ability to communicate clearly, succinctly, and effectively.

* Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

* Demonstrated proactive approaches to…