Receptionist, Administrative​/Clerical

## Receptionist Apply locations:
USA-Chicago-ILtime type:
Full time posted on:
Posted 4 Days Agojob requisition :
R-00031

Our mission is to provide   modernized technology platforms,   elevated technology support, and   valuable insights, empowering our clients to excel in what they do best.

We’re seeking a detail-oriented and service-driven professional to lead event and meeting coordination while supporting a high-performing workplace environment. This role is ideal for someone who thrives on organization, collaboration, and delivering seamless meeting and event experiences.
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* Job Title:

** Community Ambassador / Receptionist & Meeting Coordinator
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* Location:

** Chicago, IL 60601
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* Schedule:

** Monday – Friday
* ** Pay Rate:** $29–$30 per hour###
** Key Responsibilities
**** Event & Meeting Coordination
*** Plan and execute internal events, including leadership meetings, team gatherings, and firmwide functions
* Coordinate all meeting logistics, including room setups, catering, and scheduling
* Manage catering services end-to-end, partnering with vendors to ensure quality and timely delivery
* Collaborate with internal teams to align events with company culture and business objectives
* Maintain organized records of event details, setups, and best practices
** Conference Services
*** Ensure conference rooms and event spaces are fully prepared, functional, and maintained
* Act as a primary point of contact for meeting and event support
* Support training and mentoring of team members to maintain consistent service standards
** Administrative & Financial Coordination
*** Process and submit invoices for event-related expenses, ensuring accuracy and compliance
* Partner with vendors on pricing, contracts, and service agreements
* Track budgets and expenses to support cost-effective event execution
** Collaboration & Workplace Support
*** Contribute to initiatives that enhance the overall workplace and service experience
* Partner with cross-functional teams on projects and service improvements
* Provide coverage for reception and other service areas as needed
** Office Services & Technical Support
*** Assist with print, mail, and general office service requests
* Support records management and organizational tasks
* Perform basic conference room technology setup, testing, and troubleshooting; escalate issues when needed###
** What You Bring
*** Experience in event coordination, hospitality, office services, or workplace operations
* Strong organizational and multitasking skills with attention to detail
* Ability to manage vendors, budgets, and multiple priorities effectively
* Comfortable with basic technology troubleshooting and office systems
* Team-oriented mindset with a proactive, service-focused approach
* Strong communication skills and ability to adapt in a fast-paced environment

Opensity Solutions, provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.
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