Office Manager - Our Lady of Guadalupe - Southeast Chicago - Vic.VI

Office Manager - Our Lady of Guadalupe - Southeast Chicago - Vic.

VI

The Archdiocese of Chicago Catholic schools serve more than 40,000 students in 150+ elementary and high schools in Cook and Lake counties. It is one of the largest private school systems in the United States. Its schools have received 96 Blue Ribbon awards from the U.S. Department of Education over the past 10 years. This opportunity is for the 2026 - 2027 school year.

Our Lady of Guadalupe School a faith-filled Catholic school community, is seeking a reliable and welcoming Part-Time Food Server to assist with daily breakfast and lunch service. The ideal candidate will support a positive, respectful environment for students while ensuring meals are served safely and efficiently.

Key Responsibilities:

Front Office & Communication

• Greet and assist students, families, and visitors with professionalism and warmth
• Answer phones, respond to emails, and manage general inquiries
• Coordinate communication between administration, faculty, and families

Administrative Support

• Provide direct support to the principal and leadership team
• Maintain calendars, schedule meetings, and coordinate events
• Prepare correspondence, reports, and school communications

Student & Family Services

• Maintain student records and ensure confidentiality
• Assist with attendance tracking and reporting
• Support enrollment, registration, and onboarding processes

Office Management

• Manage office supplies, equipment, and vendor relationships
• Oversee daily office operations and ensure organization of systems
• Coordinate mailings, newsletters, and school-wide communications

Financial & Data Tasks (as needed)

• Assist with tuition processing, invoicing, or basic bookkeeping
• Maintain databases and student information systems
• Support budget tracking or purchasing processes

Qualifications

• High school diploma required; associate or bachelor’s degree preferred
• Previous administrative or school office experience preferred
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in Google Workspace and/or Microsoft Office
• Ability to maintain confidentiality and professionalism

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here .

This position has a salary of $18.00 to $23.00 per hour. An employee’s pay within the salary range will be based on many factors including but not limited to relevant education, qualifications, experience, skills, geographic location, and organizational needs.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.