Facilities Director

LOCATION/DEPT: DHQ-Secretary for Business

PEOPLE MANAGER: Yes

REPORTS TO (TITLE): Divisional Secretary for Business

FLSA CATEGORY: Exempt

STATUS TYPE: RFT

PAY GRADE: 410

PAY RANGE: $87,869.43 - $

WHO WE ARE

At The Salvation Army, we are dedicated to Doing the Most Good. We are made up of thousands of officers, soldiers, staff, volunteers, donors, and partners working together to holistically meet the physical, emotional, and spiritual needs of our most vulnerable neighbors.

OUTCOMES

The buildings and grounds at the Divisional Headquarters are maintained in an efficient and supportive manner for employees, volunteers and visitors and results in an effective communication of the values and mission of The Salvation Army.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Administration & Planning: A plan is in place that identifies both routine and critical facility needs for the DHQ property. As a result plans are developed, approved and implemented that supports the administrative work of the North and Central Illinois Division.
• Annual plans are in place for maintenance and improvements to the property.
• Long-term plans are developed, implemented and evaluated.
• Facility-related budgets are developed and monitored.
• A process is in place that effectively addresses unexpected needs as they occur.
• Insurance coverage is acquired and updated for all DHQ property.
• Major projects and improvements to DHQ property are managed in a way that ensures both high quality work and cost effectiveness.
• Construction and remodeling projects are effectively managed to meet Division needs and budgetary restraints.
• Systems are evaluated for ongoing upkeep as well as for update/improvement.
• Plans are coordinated through both approval and implementation phases.
• Ongoing work is monitored in order to ensure project objectives.
• The furnishing needs of both current and new offices from planning, acquisition and installation.
• The grounds are maintained as appropriate for seasonal needs.
• Vendors are identified and relationships are maintained that provide quality resources to DHQ at the most effective cost.
• Budgets are developed and managed to ensure appropriate fiscal management of the area.
• Costs for projects/purchases are estimated and processed for approval.
• A system of bids/approvals exists for purchase of services/equipment/materials/supplies.
• Reports are generated that provide accurate and detailed information necessary in the management of the Department’s responsibilities.
• A process is in place that ensures regular inspections as well as identifies, recommends and oversees ongoing repairs and improvements to the property.
• Other Service Areas are coordinated for DHQ employees.
• A system is in place to effectively manage room reservation/setup/break down.
• Pool vehicles are maintained/assigned within policy and procedure.
• Manage houses on Kedvale and apartment complexes on DHQ property.
• Guest housing is coordinated from reservation, preparation and clean-up.
• A plan is in place that addresses the security needs of the facility.
• An emergency/disaster plan is in place.
• The reception area is managed in a manner that ensures entrance/exit of individuals that reflects the mission of The Salvation Army as well as appropriate policies, procedures and security concerns.

LEADERSHIP TO STAFF

• The Facilities Maintenance Area is effectively managed so that DHQ facilities are maintained in a manner that ensures effective upkeep of all systems and property (HVAC, electrical, structural, plumbing, grounds, etc.), preventative maintenance schedules, general custodial/housekeeping and system checks.
• The Reception area receives direction, training and feedback required to perform duties successfully.
• The mailroom/copy center ensures effective communication of information through mail and general delivery systems and copy services. Quality supplies and printed materials are available to DHQ staff at the most efficient cost.
• Overnight cleaning service receives direction, training and feedback required to perform duties successfully.

MEETINGS AND COMMUNICATION

• A resource is available to provide service to DHQ as the need arises.
• Relationships are maintained and services are coordinated with other…