Project Coordinator

Project Coordinator/Administrative Assistant (Part-Time)

West Loop | High-End Design Firm | Growth Opportunity

Join a well-known, high-end design firm in the West Loop and become the face of a collaborative, design-driven studio. This is a unique opportunity to step into a long-term role with real growth potential while maintaining great work-life balance.

Why This Opportunity Stands Out

+ 24-hour work week (Monday-Thursday) - no Fridays, team is remote

+ Typical hours: 8:30am - 2:30pm (flexible depending on the day)

+ Long-term growth opportunity - potential to expand into a full-time role

+ Exposure to a top-tier design team and client-facing environment

+ Opportunity to take on additional responsibilities (procurement, marketing, graphics, social media)

What You'll Be Doing

+ Serve as the face of the office-greet clients, guests, and vendors

+ Answer and screen calls, manage the daily office calendar

+ Coordinate and prep meetings, conference rooms, materials, and catering

+ Handle mail, deliveries, and office supply management

+ Track and organize expenses in Quick Books and support monthly closeouts

+ Coordinate logistics for leadership (scheduling, travel, transportation)

+ Partner with vendors for presentations and studio updates

+ Support onboarding of new employees and general office operations

+ Maintain a clean, organized, and professional office environment (Front Desk..., New York | Outlook)

What They're Looking For

+ ~2-3+ years of experience (flexible for the right fit)

+ Strong organizational and communication skills

+ Professional, polished, and client-facing presence

+ Ability to multitask in a fast-paced, creative environment

+ Experience in a design firm or creative studio is a strong plus

+ Someone adaptable, proactive, and eager to grow within the role

The Bottom Line

+ This is more than just a front desk/admin role-it's a foot in the door with a premier design firm, offering stability, flexibility, and a clear path for growth into a larger operations or administrative position.

Job Type & Location

This is a Contract to Hire position based out of Chicago, IL.

Pay and Benefits

The pay range for this position is $31.25 - $32.45/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:  - Medical, dental & vision  - Critical Illness, Accident, and Hospital  - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available  - Life Insurance (Voluntary Life & AD&D for the employee and dependents)  - Short and long-term disability  - Health Spending Account (HSA)  - Transportation benefits  - Employee Assistance Program  - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Chicago,IL.

Final date to receive applications

This position is anticipated to close on Jun 19, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccom for other accommodation options.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.