Administrative Assistant

Administrative Assistant (Part-Time)

West Loop | High-End Design Firm | Growth Opportunity

Location: Chicago, IL

Job Type: Permanent (Part-Time 24‑hour work week, Monday–Thursday)

Pay: $31.25 - $32.45 per hour

• 24‑hour work week (Monday–Thursday) – no Fridays, team is remote
• Typical hours: 8:30 am – 2:30 pm (flexible depending on the day)
• Long‑term growth opportunity – potential to expand into a full‑time role
• Exposure to a top‑tier design team and client‑facing environment
• Opportunity to take on additional responsibilities (procurement, marketing, graphics, social media)

• Serve as the face of the office—greet clients, guests, and vendors
• Answer and screen calls, manage the daily office calendar
• Coordinate and prep meetings, conference rooms, materials, and catering
• Handle mail, deliveries, and office supply management
• Track and organize expenses in Quick Books and support monthly closeouts
• Coordinate logistics for leadership (scheduling, travel, transportation)
• Partner with vendors for presentations and studio updates
• Support onboarding of new employees and general office operations
• Maintain a clean, organized, and professional office environment

• ~2–3 + years of experience (flexible for the right fit)
• Strong organizational and communication skills
• Professional, polished, and client‑facing presence
• Ability to multitask in a fast‑paced, creative environment
• Experience in a design firm or creative studio is a strong plus
• Someone adaptable, proactive, and eager to grow within the role

• Medical, dental & vision coverage
• Critical Illness, Accident, and Hospital coverage
• 401(k) Retirement Plan – pre‑tax and Roth post‑tax contributions available
• Life Insurance (voluntary life & AD&D for employee and dependents)
• Short and long‑term disability insurance
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, please email actalentaccom

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.

Artificial Intelligence (AI) in Hiring: We may use AI to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.