Events Scheduling Coordinator

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Job Title:

EVENT COORDINATOR
Position Number: 8102119
Work Modality:
Fully In-Person
Job Category:
University Staff
Job Type: Full-Time
FLSA Status:
Exempt
Campus:
Rogers Park-Lake Shore Campus
Department Name: ALL CAMPUS SUPPORT
Location Code: CONFERENCE SERVICES (07040A)
Is this split and/or fully grant funded? No

• Reports to the Assistant Manager.
• Develops strong internal and external customer relations through frequent communication, as well as professional, courteous and ethical interpersonal interactions.
• Assists faculty, staff, and student organizations with finding and booking meeting space on campus by processing reservations through the scheduling system, 25
  
  Live Pro.
• Builds detailed customer profiles and maintains accurate, organized, and up-to-date event data within appropriate software applications to ensure superior services, resulting in client satisfaction and increased revenues for sponsored events.
• Provides front-end event support, managing allocation of resources and coordination of logistics (ie., third‑party vendors, campus partner involvement, etc). to ensure all details are disseminated swiftly and accurately to relevant departments.
• Prepares weekly, monthly, quarterly, and annual reports, as required.
• Balances operational and administrative needs with those of colleagues and clients.
• Helps to assign daily tasks and/or long term projects for student workers in the absence of the Campus Reservations Manager, or as needed.
• Answers phone calls and responds to emails in a timely and efficient manner.
• Follows departmental policies and procedures.
• Follows all safety policies.
• Performs other duties as required.

• High School Diploma or equivalent required.
• Bachelor’s degree preferred.
• 1‑2 years of event and/or housing (hotel, hospitality industry) experience.

• Bachelor’s degree or equivalent combination of education and experience preffered.
• Minimum of three years event management/hospitality/scheduling experience, additional revenue management experience encouraged.
• Excellent communication skills, both written and verbal required.
• Must be able to work independently and as a part of a team and have the drive to succeed.
• Excellent decision‑making ability and analytical skills.
• Strong organizational skills.
• Strong interpersonal and problem solving abilities.
• Highly responsible & reliable.
• Ability to focus attention on a variety of tasks.
• Ability to handle high pressure situations while simultaneously balancing upcoming deadlines with long‑term project management in a timely and effective manner.
• Energetic, innovative, and self‑motivated.

Certificates/Credentials/Licenses None required

Computer Skills Proficiency with MS Office Suite, Internet and email applications

Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands Repetitive Motions Working Conditions None

Open Date 03/23/2026 Close Date Position Maximum Salary or Hourly Rate $43,700/ann Position Minimum Salary or Hourly Rate $42,000/ann

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at www.luc.edu/mission/ . For information about the university’s focus on transformative education, they should consult our website at www.luc.edu/transformativeed .

About Loyola University Chicago Founded in 1870, Loyola University Chicago is one of the nation’s largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to…