Facilities Operations Supervisor

Facilities Operations Supervisor

Full Time

About the Adler Planetarium

The Adler Planetarium connects people to the universe and each other. Whether it is introducing a guest to the Ring Nebula, a neighborhood school to a community partner, a research team to a network of citizen scientists, or one staff member to another, the Adler's focus on meaningful connections dates back nearly a century.

Today, the museum hosts more than half a million visitors each year and reaches millions more through youth STEM programs, neighborhood sky watching events, online citizen science, and other outreach projects. With the Adler's support, people of all ages, backgrounds, and abilities gain the confidence to explore their universe together and return to their communities ready to think critically and creatively about any challenge that comes their way.

The Position

The Adler Planetarium is seeking a Facilities Operations Supervisor to join our dynamic team located on Chicago's Museum Campus. This position manages the facilities management software (CMMS), supervises the Operations Support Team, and provides administrative support for the Facility Department. The position is normally scheduled Monday-Friday, 8 am-3:30 pm, with occasional flexible days and/or shifts based on operational needs. This individual will also be responsible for:

• Facilities Management Software Management
  • Administration of the system, user profiles, and work orders to ensure data integrity.
  • Overseeing the lifecycle of work orders from creating and updating them to tracking and closing them for maintenance staff and vendors.
  • Tracking invoice information to tie purchases and rendered services to work orders and asset information.
  • Tracking information and updates for facility assets, parts inventory, key management, and other facility management modules.
• Team Supervision
  • Assisting the Senior Facilities Operations Manager with recruiting and training new staff.
  • Scheduling and delegating tasks to the Operations Support Team.
  • Coordinating grounds-keeping schedules to maintain the lawns and overall care of the exterior property.
  • Handling special mailing and freight requests or inquiries.
  • Tracking the progress of office renovations and painting projects.
  • Scheduling supply inventory checks and making approved purchases as needed.
  • Tracking setup and reset details for daytime events (internal events, public activities, special meetings, etc.) to ensure event setups and resets are completed properly.
  • Conducting regular quality control and general facility inspections, and monitoring facility reports.
  • Conducting general grounds-keeping, mail distribution, office renovations, supply inventory, Adler van inspections, and event setups or resets if needed to cover team shifts occasionally.
• Vendor Management
  • Assisting with tracking vendor services and escorting vendors as needed.
  • Tracking invoices, addressing invoice concerns with vendors as needed.
  • Setting up vendors for Accounts Payable and updating the vendor contact list.
  • Filing reports and COIs.
• Administrative Support
  • Researching supplies and equipment, and ordering and tracking approved purchases.
  • Managing the maintenance and inventory of the two-way radio equipment.
  • Organizing and updating electronic documents, the department's intranet page, and other internal references.
  • Providing support as needed for planned projects and initiatives.
  • Managing staff onboarding and departures regarding s, keys, staff lockers, uniforms, etc.
  • Coordinating and facilitating first aid certifications for internal staff.
  • Performing other maintenance and administrative duties as needed.

Compensation & Benefits

Base Pay Range: $19.00-$22.56/hr

Work-Life Balance

• 35-hour workweek
• Eligible to accrue up to 15 vacation days per year to start
• 3 sick days as of date of hire (can accrue up to 6.5 days per year)
• 7 Adler paid holidays
• 4 Personal Holidays (Prorated for new hires starting after January 1st)
• Flexible Work Arrangements
• Paid Family Bereavement Leave & Jury Duty
• Paid Parental Leave

Competitive Health Coverage

• Medical, Dental, & Vision insurance
• Healthcare, Dependent Care & Commuter flexible spending accounts
• Adler Paid Short-Term Disability insurance

Retirement Savings Plan

• 403B plan with Adler match
• Adler match is 100% vested immediately
• Eligible to enroll as of the date of hire

Network of Support through our EAP programs

• Resources to help address emotional, legal, and financial issues
• Face-to-face, telephonic, and web-based services
• Free subscription to the Calm Premium app

Employee Loan Program

Discounted Onsite Parking Program

Free Entrance to Chicago area museums and cultural institutions

The Person

Applicants should have an aptitude for understanding and facilitating workflow management and operations to ensure consistency and prompt results. They will need organizational skills and a strong sense of ownership to effectively juggle independent and team responsibilities and be comfortable providing feedback to ensure quality work. Applicants should be able to demonstrate strong…