Design Operations Associate

An interior design firm in Chicago is looking for a Design Operations Associate! This is a part-time position, requiring 24-hours each week. The schedule will be 6-hours each day, Monday through Thursday (in-office). Responsibilities

• Answer and screen all calls
• Greet clients and guests
• Manage daily office calendar
• Assist with preparation for meetings - set up conference rooms including presentation materials, catering, technology
• Review and process incoming mail/deliveries/materials and distribute to correct recipients
• Order, stock and track all office supplies
• Input and categorize all operations expenses in Quick Books, maintaining all required documentation, receipts, dates of service, and proof of service completion
• Partnership with Financial Administrator on monthly closeout and financial audits
• General office tasks as needed from staff
• Keep the office organized, tidy and stocked daily
• Liaise with product vendors for presentations and library updates with studio team
• Prepare Principal for calls/meetings by giving correct phone numbers, times, addresses
• Prepare transportation for Principal and/or design team to client meetings, site visits, etc., inclusive of retrieving vehicle and contacting transportation companies
• Assist operations team with onboarding of new employees

• 2-3+ years of experience in operations within a design firm
• Ability to pivot with changing project requirements and designs
• Willingness to listen and learn from all team members
• Communicates effectively via email and ensures timely responses

This is a Contract to Hire position based out of Chicago, IL.

The pay range for this position is $31.25 - $32.45/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability