Office Manager - St. Andrew Parish - Lakeview - Vic. II

Visit Parish Website

The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency.

The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.

Hours:

Monday - Friday 8:00 AM - 4:00 PM, and other hours as necessary

Front Desk and Reception

• Greet callers and guests, take messages, route calls, and parish emails appropriately.
• Provide general information and assistance regarding parish activities, procedures, and services.

Collaboration and Supervision

• Collaborate with staff, office volunteers, ministry leaders, and school staff to execute goals, and projects.

Records and Database Management

• Maintain parish files in an organized and timely manner.
• Record sacramental records and provide copies as requested, following Archdiocesan guidelines.
• Maintain clear and up to date parish electronic records in the parish's database management system.
• Record, track Mass intentions, and payments for Masses, Weddings, and Funerals.

Office Administration

• Perform routine office functions including copying, scanning, faxing, mail sorting, and scheduling meetings.
• Assist pastor with administrative tasks.
• Prepare parish documents using Microsoft Office, Google Docs, and Adobe In-Design.
• Prepare special mailings, invoices, and payment processing.
• Maintain a parish calendar for all activities.
• Manage office supply inventory, ensuring adequate forms, paper, and sacramental certificates.
• Prepare collection bags for all services, including second collections, and holy days.
• Coordinate with maintenance for regular office cleaning and serve as point person for rectory cleaning staff.

Event Support

• Assist in planning and executing parish events and meetings, including assigning and supervising volunteers as needed.

Professional Conduct

• Maintain discretion and respect privacy when managing sensitive, personal, financial, or internal matters.

Parish Communications Support

• Assist with weekend announcements, Sunday and Solemnities Petitions, parish bulletins, and second collection materials.
• Recording Mass intentions and Posting them in Sacristy
• Ordering materials necessary for the Sacristy/church
• Support parish communications via social media updates and website updates.

Additional Duties

• Perform other assignments and projects assigned.

Requirements

• High School graduate, GED, or equivalent
• Minimum of 3 years' experience in parish or business office setting, or equivalent combination of relevant education, and related work experience.
• Strong demonstrated knowledge of Microsoft Office, Google Workplace, and Adobe In-Design products.
• Excellent organizational and time management competencies.
• Strong verbal and written communications, organizational, multi-tasking and people skills.
• Ability to work in a team environment
• Able to identify issues and propose recommendations/solutions.
• Can be trusted with highly confidential information.
• Strong drive to achieve results.
• Demonstrate understanding, respect, and support of the Catholic Church Teaching, Mission, and Values.

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here.

This position has a salary range of $35,568 - $56,158. An employee's pay within the range is based on relevant education, qualifications, experience, skills, location & business needs.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.