Project Coordinator

Project Coordinator/Administrative Assistant (Part-Time)

West Loop | High-End Design Firm | Growth Opportunity

Join a well‑known, high‑end design firm in the West Loop and become the face of a collaborative, design‑driven studio. This is a unique opportunity to step into a long‑term role with real growth potential while maintaining great work‑life balance.

• 24‑hour work week (Monday–Thursday) – no Fridays, team is remote
• Typical hours: 8:30am – 2:30pm (flexible depending on the day)
• Long‑term growth opportunity – potential to expand into a full‑time role
• Exposure to a top‑tier design team and client‑facing environment
• Opportunity to take on additional responsibilities (procurement, marketing, graphics, social media)

• Serve as the face of the office—greet clients, guests, and vendors
• Answer and screen calls, manage the daily office calendar
• Coordinate and prep meetings, conference rooms, materials, and catering
• Handle mail, deliveries, and office supply management
• Track and organize expenses in Quick Books and support monthly closeouts
• Coordinate logistics for leadership (scheduling, travel, transportation)
• Partner with vendors for presentations and studio updates
• Support onboarding of new employees and general office operations
• Maintain a clean, organized, and professional office environment

• ~2–3+ years of experience (flexible for the right fit)
• Strong organizational and communication skills
• Professional, polished, and client‑facing presence
• Ability to multitask in a fast‑paced, creative environment
• Experience in a design firm or creative studio is a strong plus
• Someone adaptable, proactive, and eager to grow within the role

This is more than just a front desk/admin role—it’s a foot in the door with a premier design firm, offering stability, flexibility, and a clear path for growth into a larger operations or administrative position.

Contract to Hire position based out of Chicago, IL – hybrid role.

Pay range: $31.25 – $32.45 per hour.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – pre‑tax and Roth post‑tax contributions available
• Life Insurance (voluntary life & AD&D for employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

The position is anticipated to close on Jun 19, 2026.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.