Executive Assistant to CEO

A well‑known, fast‑paced global real estate organization headquartered in Chicago is seeking an experienced Executive Assistant to support the CEO and c‑suite team. This is a high‑visibility role requiring a polished, proactive professional who thrives in a dynamic environment and can manage competing priorities with discretion and precision.

• Provide high‑level support to the CEO and three other c‑level executives, including calendar management, meetings, and travel coordination.
• Manage a complex, ever‑changing schedule while ensuring alignment with executive priorities.
• Anticipate needs and keep leadership prepared through proactive planning and follow‑through.
• Coordinate domestic and international travel, including itineraries and meeting materials.
• Prepare and edit presentations, reports, agendas, and correspondence.
• Plan and execute internal and external meetings and events, including client engagements.
• Handle expense reporting, mail, and document management with accuracy and organization.
• Serve as a key liaison, managing communications and maintaining confidentiality at all times.

• 8+ years of executive‑level administrative support experience, ideally supporting C‑suite leadership.
• Proven ability to thrive in a fast‑paced, high‑visibility environment with shifting priorities.
• Exceptional organizational skills with strong attention to detail and ability to manage multiple priorities.
• Strong written and verbal communication skills with a polished, professional presence.
• Ability to work independently, exercise sound judgment, and maintain confidentiality at all times.
• High level of interpersonal skills with the ability to interact effectively across all levels of an organization.
• Proactive, resourceful, and solutions‑oriented mindset.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience coordinating virtual meetings using Teams, Zoom, or similar platforms.
• Collaborative team player with a positive, can‑do attitude and commitment to excellence.

This organization offers a competitive and comprehensive benefits package.

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.