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IT Project Coordinator — Onboarding & Program Operations
Job in
Chicago, Cook County, Illinois, 60290, USA
Listed on 2026-06-13
Listing for:
Insight Global
Full Time
position Listed on 2026-06-13
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry, Business Administration, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
Qualifications
- 1–3 years of experience in a Project Coordinator, Project Manager, or administrative project support role (more experience is a plus)
- Strong technical aptitude; ability to quickly learn tools and systems (exposure to SAP and/or Yardi is a plus)
- Proficiency in Microsoft Excel for tracking, reporting, and data management
- Experience with budget tracking and financial oversight support
- Ability to follow direction independently while also proactively asking questions and communicating openly
- Strong communication skills, including experience sending internal communications and coordinating across teams
- Highly organized with strong attention to detail across multiple work streams
- Experience supporting onboarding processes and administrative workflows
- Ability to thrive in a fast-paced, evolving environment where priorities may shift daily
- Experience with SharePoint or document management systems preferred
- Exposure to policy and procedure development or documentation is a plus
- Support onboarding of new Project Managers and program sponsors, ensuring a smooth administrative experience
- Maintain and update program documentation, training guides, and policies within Share Point
- Assist in revamping program processes, including building out policies and procedures
- Manage invoice tracking and processing (including Yardi, if applicable)
- Track and support budget management activities, ensuring financial accuracy
- Confirm and document executed contracts and maintain related records
- Coordinate and schedule monthly stakeholder calls, including sending communications and managing logistics
- Draft and distribute internal communications to keep stakeholders aligned
- Provide general administrative and operational support to ensure projects run smoothly
- Partner closely with leadership, maintaining an open line of communication and proactively escalating questions or blockers
- Adapt to evolving priorities, especially within SAP-related initiatives
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