Administrative Assistant, Investment Banking

At Stout, we’re dedicated to exceeding expectations in all we do – we call it Relentless Excellence ® Both our client service and culture are second to none, stemming from our firmwide embrace of our core values:
Positive and Team-Oriented, Accountable, Committed, Relationship-Focused, Super-Responsive, and being Great communicators. Sound like a place you can grow and succeed? Read on to learn more about an exciting opportunity to join our team.

Impact You’ll Make

• Provide comprehensive administrative support to Stout’s Investment Banking group, helping ensure seamless day-to-day operations for Managing Directors and the broader team.
• Serve as a key point of contact for internal and external clients, supporting timely communication, coordination, and execution across the group.
• Contribute to the preparation and delivery of high-quality client materials, presentations, meetings, travel logistics, and administrative processes.

What You’ll Do

• Manage calendars and independently schedule appointments for Managing Directors and other team members.
• Coordinate meetings, conference calls, and executive events, including reserving meeting space, arranging audio/visual needs, preparing materials, and coordinating meals.
• Answer and screen incoming calls, communicating daily with internal and external clients, management, and team members.
• Serve as a point of contact for outside clients and internal employees to support prompt response times and efficient communication.
• Arrange and coordinate travel schedules, reservations, hotels, conference space, meals, and other logistics for the Investment Banking group.
• Prepare correspondence and assist with the preparation, formatting, proofreading, and editing of presentation materials using Microsoft Office.
• Assist with logistics for offsite management presentations, including travel, hotels, meeting space, lunch, and dinner reservations.
• Prepare, track, and reconcile expenses for team members, including expense report preparation and reconciliation.
• Assist with printing, binding, and final preparation of pitch books and other client‑facing materials.
• Support client follow‑up and correspondence as needed.
• Manage and train future administrative assistants, as applicable.
• Provide reception coverage on a rotational basis.
• Provide back‑up support to the Chicago Administrative Group.
• Perform other administrative responsibilities and duties as assigned.

What You Bring

• Strong proficiency in Microsoft Office, including PowerPoint, Excel, Word, and Outlook.
• Ability to multi‑task and work efficiently with a high degree of accuracy.
• Knowledge of Workday is a plus.
• Strong technical, grammar, writing, and proofreading skills.
• Strong problem‑solving skills and sound judgment.
• High level of confidentiality and discretion.
• Proactive approach with a high degree of confidence and professionalism.
• Ability to be flexible and adapt to changing situations.
• Ability to work effectively in a fast‑paced environment.
• Strong organizational skills and attention to detail.
• Reliable, professional, and polished in appearance and communication.
• Positive, team‑oriented attitude.

Education and/or Training

• Four‑year college degree in Communications, English, Accounting, Marketing, or a related field is a plus.
• Four or more years of executive administrative support experience required.
• Experience with in a professional services firm, investment banking environment, or legal environment preferred.

How You’ll Thrive

• Embrace changing priorities and deadlines with flexibility, professionalism, and a client‑service mindset.
• Demonstrate strong organizational skills while managing competing priorities and supporting multiple stakeholders.
• Communicate clearly and effectively with internal teams, clients, and leadership.
• Collaborate with team members while embodying Stout’s core values:
  Positive and Team‑Oriented, Accountable, Committed, Relationship‑Focused, Super‑Responsive, and being Great communicators.
• Demonstrate a commitment to delivering Relentless Excellence® in administrative support, client service, and team collaboration.

Why Stout?

At Stout, we offer a comprehensive Total Rewards program with competitive compensation, benefits, and…