Program Assistant - Computer Science, College of Engineering

Program Assistant

Hiring Department: Computer Science

Location: Chicago, IL, USA

FTE: 1

Work Schedule: Monday - Friday, 8:30AM - 4:30PM

Shift: Days

# of Positions: 1

Workplace Type: On-site during probation and training. Hybrid work arrangements available based on operational needs.

Posting Close Date: June 11, 2026

Salary Range: $25.64 - 30.76 per Hourly Wage

The Department of Computer Science at the University of Illinois Chicago seeks a Program Assistant who will play a vital role in providing essential support to the department’s academic and research programs, ensuring smooth operation and overall program success.

• Assist Program Directors and Principal Investigators of research programs in editing proposal documents, organizing materials, collecting data, preparing quotes, and coordinating communications.
• Coordinate and manage schedules, events, and meeting logistics for various committees, research groups, and external visitors involved in academic and research collaborations.
• Support the Assistant to the Head office and the Department search committees in coordinating logistics and activities for candidates.
• Monitor and process purchasing, reimbursement, Telecom, and facilities management requests to ensure smooth operation of teaching and research programs.
• Coordinate and support department-hosted student involvement events and conferences.
• Compile, organize, and analyze data related to the department’s teaching and research programs, including space data. Assist in data requests for internal and external surveys and reporting.
• Address inquiries and provide Department program information to visitors and students.
• Monitor incoming communications on Department program listservs by routing, responding, and processing requests.
• Co-mentor, train, and supervise student workers, overseeing requests related to department teaching and research programs.
• Other duties as assigned.

• Bachelor’s degree.
• Proficiency with Microsoft Excel, Word, and shared documents such as the Google suite file management system.
• Demonstrated proficiency in addressing customer concerns promptly.

• Knowledge of general program coordination.
• Knowledge of principles and processes for providing customer and personal services, including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
• Skill in oral and written communication.
• Ability to work effectively with staff, the public, and outside constituency groups.
• Ability to organize and multi-task.
• Ability to supervise and knowledge of administrative concepts and methods.
• Ability to utilize various computer software packages.
• Ability to work independently and exercise judgment to analyze and investigate a variety of questions or problems.
• Illinois residency is required within 180 days of employment.

This position is eligible for benefits, including Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid Time Off, and Tuition waivers for employees and dependents.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. The university provides accommodations to applicants and employees.

Please visit the Required Employment Notices and Posters to view the non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.