Administrative Assistant Grants

Job Title

ADMINISTRATIVE ASSISTANT – GRANTS

GRANTS MANAGEMENT

Full-Time – Salaried

Under the general supervision of the Director of Grants Management and the Sr. Executive Director of Communications, the Grants Admin Assistant will be a highly organized, detail-oriented individual that supports the Grants Department's operations. This position plays a key role in ensuring efficient coordination, documentation, and communication for grant-funded programs across East Central Illinois.

To provide personalized, professional healthcare services to the residents of the Communities we serve.

• Provide administrative support for grant development and post-award activities.
• Maintain organized grant files and documentation systems.
• Assist with the preparation and submission of reports.
• Coordinate meetings, schedules, and communications.
• Track deadlines and support compliance requirements.
  
  Support data entry and reporting functions.
• Attend any and all events of the East Central Illinois Rural Consortium they are assigned to, i.e.;
  Opioid Coalitions, Juvenile Justice, HRSA, SAMHSA, IDPH and other Community organization meetings.
• Keep the Grants Director appraised of events that are ongoing.
• Keep the Grants Director advised of any issues in the Community as it relates to the hospital and/or hospital owned clinics.

• Work requires the ability to lift and carry boxes.
• Physical lifting requirements:
• Floor to waist - 20 pounds
• 14” to waist - 30 pounds
• Waist to shoulder - 10 pounds
• Shoulder to overhead - 10 pounds
• Carry 20 pounds for 30 feet
• Push 10 pounds/force for 15 feet
• Pull 10 pounds/force for 15 feet
• Work requires ability to sit at a computer for long periods of time. (2-3 hours).
• Work requires communication abilities necessary to gather and exchange information with customers on a daily basis.
• Excellent telephone and public relations skill required, often in pressure situations.
• Visual acuity to proof-read and check typed and handwritten documents for accuracy daily.
• Ability to use a computer both to enter and retrieve data.
• Ability to function professionally in stressful and space-limited conditions.

• Reports directly to the Director of Grants Management and up through the Sr. Executive Director of Communications.
• Has no direct responsibility for leading and supervising others within Administration.