Office Coordinator
Job in
Chicago, Cook County, Illinois, 60290, USA
Listed on 2026-06-14
Listing for:
Advantage Recruiting Group
Full Time
position Listed on 2026-06-14
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry, Healthcare Administration
Job Description & How to Apply Below
We are seeking a highly organized and detail-oriented Administrative & Care Coordination Support Specialist to join our team. This role plays a key part in supporting daily office operations, care coordination activities, scheduling, new client onboarding, recruiting support, and general administrative functions.
The ideal candidate is proactive, adaptable, and able to manage multiple priorities in a fast-paced healthcare/home care environment.
Key Responsibilities Administrative Duties- Answer and triage incoming calls
- Serve as point of contact for tech support
- Assist with editing and preparing office documents
- Manage office calendar and scheduling
- Create and distribute employee name badges
- Filing and document organization
- Coordinate shredding and records disposal
- Maintain storage organization
- Monitor and order office supplies
- Copy and prepare client care forms, contracts, and Start of Care (SOC) packets
- Print and organize charting packets
- Assemble SOC binders and PPE supply bags for new clients
- Support new client and caregiver transition process
- Assist with scheduling tasks, including inputting shifts and communicating changes
- Conduct inactive caregiver outreach as direct
- Update client payment information as required
- Fill in shifts when necessary
- Support client and caregiver transition
- Participate in on-call rotation if needed
- Process new client paperwork (scanning, printing, filing)
- Create and maintain client files in cloud system
- Set up client folders and complete Well Sky profiles
- Perform general data entry and special projects as assigned
- Assist Marketing Manager with events and related tasks
- Maintain inventory of promotional materials and company collateral
- Conduct inactive caregiver check‑ins
- Assist with onboarding packets for new hires
- Support caregiver compliance tracking (insurance, , training)
- Coordinate caregiver birthday recognition
- Assist with reference checks for applicants
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Comfortable working in a fast‑paced, team‑oriented environment
- Experience in administrative, healthcare, or home care settings preferred
- Basic computer and data entry skills required
To View & Apply for jobs on this site that accept applications from your location or country, tap the button below to make a Search.
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
Search for further Jobs Here:
×