Meeting Planner, Trauma Programs and Logistics

Meeting Planner, Trauma Programs and Logistics

Job Category
: ACSJOB

Requisition Number
: PROGR
001599

• Full-Time
• Hybrid

Chicago office (Hybrid: 3 days in office, 2 days remote)

Summary:

Provides high-level coordination and management of major Committee on Trauma (COT) meetings and program logistics, including in-person, hybrid, and virtual events. Serves as primary liaison among Trauma staff, ACS divisions, vendors, and external organizations to ensure seamless execution, standardized processes, and strong stakeholder experience.

This exempt position reports to the Manager, Administrative Operations in the Division of Research and Optimal Patient Care. The anticipated salary range is $67,100 - $75,000.

Responsibilities:

• Lead planning, coordination, execution, and documentation of major COT meetings, including Clinical Congress activities, the COT Annual Meeting/ATLS Global Symposium, and the TQIP Annual Conference.
• Manage meeting logistics by collaborating with internal ACS divisions, external organizations, and vendors to ensure operational alignment and quality execution.
• Coordinate business development logistics, standardized processes, and stakeholder communications to support meeting efficiency and consistency.
• Provide committee and participant support, troubleshoot logistical challenges, and oversee dissemination of communications across diverse constituencies.
• Maintain accurate calendars, leadership assignments, and travel coordination for COT-related activities and external meetings.

Required

Education and Experience:

• Bachelor’s degree from an accredited college or university required.
• Minimum of 5–7 years of progressively responsible experience in meeting planning, program management, and event logistics, preferably within healthcare, medical association, nonprofit, or membership-based organizations.
• Demonstrated experience managing complex meetings, conferences, board or committee activities, including virtual, hybrid, and in-person events.
• Proficiency with Microsoft Office Suite, virtual meeting platforms such as Zoom or Microsoft Teams, and meeting/event management applications.
• Excellent written and verbal communication skills; ability to draft professional correspondence and interact effectively with senior leadership, volunteers, vendors, and external stakeholders.
• Strong organizational, project management, critical thinking, and problem-solving skills with exceptional attention to detail.
• Proven ability to manage multiple priorities, meet deadlines, and adapt in fast-paced dynamic environments.
• Ability to work both independently and collaboratively across teams while maintaining a high level of professionalism and customer service.
• Willingness and ability to travel as needed and support occasional evening and weekend meetings or events.

Benefits:

• Vacation, personal, and sick hours including 13 paid holidays per year
• Tuition Reimbursement
• Medical—comprehensive coverage through Blue Cross Blue Shield
• Dental, Vision, and Prescription drug program
• 403(b) Matching Program
• Pension Plan
• Employee Assistance Program
• Short Term/Long Term Disability
• Life Insurance
• Domestic Partner Coverage

Equal Opportunity Statement:

The American College of Surgeons is committed to working with and providing reasonable accommodations to individuals with disabilities. All applicants have rights under federal employment laws. For additional information, please review the Know Your Rights notice from the Department of Labor.