Departmental Assistant; Multicultural Student Affairs Job Chicago area,Illinois USA,Administrative/Clerical

Position: Departmental Assistant (Multicultural Student Affairs)

Job Title

Classified Title

Department

Work Location:

Main Campus

Duties

Performs a variety of duties and takes on a variety of responsibilities specific to the office of assignment, requiring knowledge of the procedures, functions, and software programs used by that office.

Maintains front‑office management and the department organization, including filing, organizing, and updating correspondence and other records according to an established file classification system(s).

Reads and routes incoming mail; locates and attaches the appropriate file to correspondence to be answered by the employer; prepares outgoing mail; and monitors the department’s email.

Composes, types, and sends emails, letters, and correspondence without supervision; types memoranda, records from copy or rough draft following standard procedures as to composition, some of which may be confidential in nature.

May assist in compiling periodic reports or other departmental material on the basis of general instruction.

Answers telephone calls and assists callers or routes calls to the appropriate official or department, and places outgoing calls without supervision.

May schedule appointments for the supervisor and staff.

Greets visitors, ascertains the nature of the business, and refers visitors to the supervisor or appropriate person or department.

Assists, corresponds, and interacts with students on a daily basis, including serving as a liaison between students, parents, faculty, staff, and the department; referring them to the appropriate departments and resources, on and off campus; and providing technical assistance.

May record minutes of staff meetings.

Makes copies of correspondence or other printed matter.

May assist with the department budget.

May assist student employees and department tutors as needed.

May schedule, administer, and/or proctor classroom and placement tests.

Maintains the department’s database.

May represent the department at various campus events to connect students with department resources.

Performs related duties as assigned.

Education / Experience

High school diploma or high school equivalency (GED) with some specialized training (educational or vocational);
minimum one (1) year clerk‑typist or secretarial experience in a general office environment required. Please ensure your resume reflects this requirement.

Qualifications

Ability to perform general office duties for the area; ability to communicate effectively with visitors, community members, staff, students and others; bilingual welcomed. Customer service‑oriented with good computer skills (including keyboarding, Word, Excel).

Note:

Software and skills proficiency testing for the specific position will be required upon hire and must be successfully completed within the probationary period, if this testing has not been previously completed. Proficiency testing includes basic Word, basic Excel, alpha filing, keyboarding/typing test, etc.

Position Status

Full Time

Hours

General

Hours:

Monday – Friday, 8:00 a.m. – 4:30 p.m. Hours may be adjusted.

Salary/Wage

$15.97 - $16.30/hour (plus exceptional benefits)

Benefits

Benefit‑Eligible FT Support Staff Position

Moraine Valley offers a generous benefits plan which includes paid time off, tuition discounts for benefit eligible employees and dependents, medical, dental, vision, and retirement benefits in a collaborative and friendly environment. These include:

Health, Dental, Vision
Life insurance;
Optional life
Disability insurance;
Tuition reimbursement
MVCC Tuition waiver
SURS Retirement plan
Vacation Days
Holidays
Sick Leave
Personal days
Bereavement days
Tax‑sheltered annuity plans

Visit these links to learn more about specific benefits and eligibility criteria for this Support Staff position/category.

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