Workplace Administrative Assistant

Job Purpose

Provide on‑site administrative and coordination support to the R&D and Juice teams, including executive leadership, ensuring seamless day‑to‑day operations through meeting coordination, space management, event support, and responsive assistance tailored to the necessities of each team. Additional tasks and projects will be assigned as needed by the Workplace Manager.

• Handle daily internal office communications, invitations, and announcements.
• Support employee onboarding and office or pilot plant tours.
• Coordinate and support engagement events.
• Assist with planning and execution of regular and annual events, on and offsite.
• Assist with management of monthly birthday and anniversaries list.
• Assist in management of conference rooms and meeting schedules.
• Support Workplace Manager with supply orders, stocking, greeting visitors and other ad hoc projects.
• General office upkeep of kitchens and common areas.
• Oversee various vendors as assigned by Workplace Manager.
• Mail and package shipping and distribution.
• Assist Executive Leadership as needed.

• 1–3 years of experience working in a professional office setting is strongly preferred.
• MUST have the ability to effectively interact with personnel from all levels within the organization and apply good judgement in resolving sensitive and/or confidential employee and HR related issues.
• MUST be detail‑oriented and have strong oral and written communication and analytical and organizational skills.
• MUST be highly proficient with Microsoft Office, including the use of Teams, Excel, Word, and PowerPoint.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a fast‑paced environment.

• 8 hours sitting/standing/walking.
• Ability to lift up to 30 lbs.

• Comprehensive medical, dental, and vision coverage, effective day one.
• Supplemental health plans (hospital indemnity, accident, and critical illness insurance).
• Paid Time Off to recharge and support work‑life balance.
• Paid parental leave & adoption assistance (up to $10,000).
• Parental support & family care benefits, including childcare resources and lactation support.
• 401(k) to support retirement planning with up to 9% employer match.
• Wellness reimbursement (up to $500 for qualified wellbeing expenses).
• Employee Assistance Program (EAP) for emotional wellbeing and work‑life support.
• Company‑paid life insurance and short‑term disability.
• Employer HSA funding (for HDHP participants).
• Tuition reimbursement (up to $10,000) and student loan repayment ($200/month).
• Learning & development programs to unlock your full potential.
• Rewards & recognition, matching gifts, free product, and Business Resource Groups.
• Our manufacturing facilities are climate‑controlled and a pristine work environment.

Chicago, IL

Workplace Manager

10%

Exempt

Base pay range: $50,000 – $60,000 USD.

fairlife, LLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All qualified applicants and employees will be given equal opportunity. Selection decisions are based on job‑related factors.

In addition to its nondiscrimination commitment, the Company will also provide reasonable accommodation of qualified individuals with known disabilities unless doing so would impose an undue hardship on the Company. If you have a disability and would like to request accommodation in order to apply for a position with us, please email