Warrant Clerk

Cook County

Sheriff

Job Code: 0047

Job Title:

Warrant Clerk

Salary Grade: 14

Department:
Sheriff's Police Department

Bargaining Unit: SEIU Local 73

Position Details:
Civilian (non-sworn) / non-merit ranked / internal & external candidates

FLSA Status:
Non-Exempt

Probation Period: 180 Days

Designation - SEAM EE:
Not Applicable

Characteristics of the Position

General Overview

The Cook County Sheriff's Police Department Emergency Communications Center, located in Des Plaines, Illinois is seeking applicants for the position of Warrant Clerk. Clerks receive warrants from the Cook County court system and are responsible for the maintenance of warrants in various databases including Law Enforcement Agencies Data System (L.E.A.D.S.) and the National Crime Information Center (NCIC). Clerks work together, in a team environment, and manage warrants.

Key Responsibilities and Duties

Receive data from the Cook County court system including new warrants, executes, quashes and recalls. Processes warrant packets that include background criminal history information for warrant entry. Conducts additional research on warrants to ensure proper information is entered into databases.

Cancel, enter, modifies, queries and validates databases in different computer programs such as LEADS, NCIC, IWIC, CLEAR, CLEARNET, Passport and Odyssey.

Organize hard copies of warrant packets including file maintenance.

Exercise skill in the coding, screening, sequencing, filing, copying, proofing, logging and cross-referencing of routine and complex data via hand, computer or other format (microfilm, tape, etc.);
Reviews assembled material for completeness, clarity and accuracy; reconciles discrepancies by looking up data in files, cross-referencing other data and records, conferring with senior staff or telephoning other offices as required.

Knowledge,

Skills and Abilities

Skill and proficiency in the use of keyboard as applied to the operation of computer terminals. Ability to work in multiple type of computer databases.

Good attention to multifarious detail, ability to proof, verify and edit complex data, transcribe and cross reference data from computer screen and documents, ability to follow-up in a thorough and timely manner relative to unresolved business.

Thorough knowledge of correct language usage, punctuation and grammar, and their proper application to business forms, letters and technical records; knowledge of technical or legal terms and their proper spelling, where applicable.

Skill and accuracy in the control, organization and maintenance of files and records according to various methods.

Good communication skills; ability to gather information from others and make inquiries; ability to convey information and explain or describe basic office policy and procedure to others in person or by telephone.

Skill in exercising sound judgment relative to problem solving and referring problems in the appropriate manner.

Skill in the operation of standard office equipment.

Ability to understand and carry out instructions, written and verbal, and accurately relate such instructions in full or part to others.

Ability to coordinate several tasks and perform well under pressure, plan and conduct multiple assignments within specified time frame/deadlines; ability to fill in for and perform the duties of lower-level clerical staff as needed; ability to relieve higher level clerical or secretarial staff.

Minimum Qualifications

Possession of a High School Diploma or General Education Development (G.E.D.) test certificate.

A minimum of one (1) year, full time professional work experience utilizing skills, knowledge and abilities comparable to those characterized herein and applicable to area of assignment.

Typing skills (35 w.p.m. and 90% accuracy) and familiarity with computer keyboards and data inputting, clearly legible handwriting, proficiency in spelling. Skill testing is required for this position

This position is located at the Sheriff's Police Emergency Communication Center in Des Plaines, Illinois.

Required to be capable of working any shift assigned; must be capable of working Holidays and/or weekends, if required; must be capable of working overtime, if…