Office Assistant

Responsibilities

• Maintains and distributes office supplies; answers telephone and completes duplication requests.
• Receives incoming correspondence; opens, stamps (time or date), sorts, files, distributes, picks up mail.
• Delivers and retrieves information to/from courts, agencies, vendors, and other outside contacts.
• Maintains historical information by transferring data from correspondence, documents, memorandums, etc. to a manual or automated docketing system.
• Prepares folders and labels for new cases or files and determines appropriate space allotment for files or cases.
• Disposes of information by reviewing document retirement schedules; identifying an aging schedule for files or cases; and reviewing legal requirements for disposition.
• Performs other related duties as required or assigned that are reasonably within the scope defined above.

• Completion of 4 years of high school, GED or equivalent.
• Two (2) years of responsible clerical experience including minimal familiarity with computers.
• Incidental typing with a focus on accuracy and consistency.
• Ability to transfer and code data from a variety of sources with accuracy and consistency.
• Familiarity with a variety of office machines.
• Physical ability to lift files and boxes of up to 15 pounds.
• Attendance is an essential function; ability to maintain satisfactory working relationships with other employees and the general public is required.
• Good oral and written communication skills.

Position requires in office attendance.