Executive Assistant & Office Manager

Executive Assistant & Office Manager – Chicago, IL

Sedron Technologies, a leading provider of circular waste management technologies for agricultural manure and municipal biosolids, is seeking a highly organized, proactive, and adaptable Executive Assistant & Office Manager. The role supports the executive leadership team and oversees day‑to‑day office operations in our Chicago location.

The position is a central coordination point for executive scheduling, board and external communications, meeting logistics, presentation and document preparation, administrative operations, and special projects.

• Support executive leadership with coordination and tracking of key initiatives, action items, and cross‑functional projects
• Assist with preparation and coordination of board materials, executive communications, and confidential business documentation
• Help drive follow‑through on executive priorities by coordinating meetings, deliverables, and stakeholder communication
• Provide administrative and operational support for strategic initiatives and special projects as needed
• Anticipate executive and organizational needs, proactively identifying gaps, risks, or scheduling conflicts before they arise
• Demonstrated ability to operate effectively in a dynamic, fast‑paced environment with evolving priorities and limited structure
• Strong problem‑solving skills with the ability to exercise independent judgment and discretion
• High level of professionalism and emotional intelligence when interacting with executives, board members, partners, and employees
• Experience supporting confidential executive or board‑level communications preferred
• Strong coordination and organizational skills with the ability to manage multiple concurrent tasks and deadlines

• Associate’s or Bachelor’s degree in Business Administration, Communications, Office Management, or a related field preferred
• 5+ years of experience supporting executives, office operations, or corporate administration in a professional environment
• Experience supporting executive leadership within engineering, manufacturing, technology, or industrial organizations
• Familiarity with office facilities management
• Experience with collaboration and project management tools such as Teams, SharePoint, or similar platforms
• Experience managing calendars, travel coordination, and scheduling across multiple stakeholders and time zones
• Demonstrated ability to manage multiple priorities with strong attention to detail and follow‑through
• Excellent written and verbal communication skills
• Strong organizational, scheduling, and coordination capabilities
• Proficiency with Microsoft Office Suite, including PowerPoint, Excel, Outlook, and Word
• Experience preparing executive‑level presentations and business documents
• Ability to exercise sound judgment, professionalism, and discretion with confidential information
• Self‑motivated and capable of working independently in a fast‑paced environment
• Minimum requirement for all positions is a high school diploma or GED
• Must have effective verbal, reading, and written communication skills in the English language

• Multiple medical, dental, and vision insurance options
• 401(k) with employer matching
• Generous paid time off and paid holidays (plus two floating holidays)
• Disability, Life, and AD&D insurance
• FSA and HSA options with employer contributions
• Tuition reimbursement
• Casual work attire

Salary range: $84,000 – $115,000 annually; may include a discretionary bonus.

Senion eligible for promotion based on performance, certifications, and supervisor discretion.

Due to state and local pay transparency laws, the expected compensation for this role is shared above. The range is Sedron’s estimate of base compensation and the final offer will be based on job‑related and non‑discriminatory factors such as experience, skills, and geographic location. Compensation may be adjusted within this range to reflect regional cost‑of‑living differences.

Must be a U.S. citizen or legal permanent resident. No visa sponsorship available.

We maintain a drug and alcohol‑free work environment. All applicants will be subject to applicable pre‑employment drug testing and a background check after a conditional offer.

We encourage applicants who meet most qualifications to still apply. We’ll review your application and may have training opportunities or other positions available.

Sedron Technologies is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, national origin, sexual orientation, marital or familial status, physical or mental disability, genetic information, age, retaliation, veteran/military service status, or any other legally protected status. Sedron Technologies is an EEO/AA/M/F/Disabled/Veteran/E‑Verify/Drug‑Free Employer.

to view the poster in English or Spanish.