Regional Office Assistant - Chicago Region

Regional Office Assistant

The hourly rate for this position is between $17.85 - $22.30.

Provides regional administrative support to the regional administrator and regional director, handling office support, donor relationships, expense management, personnel assistance, event planning, and regional data management.

• Provide general office support, including correspondence, filing, and mailing.
• Answer phones, respond to voicemail, email, and phone calls in a timely and professional manner.
• Send thank‑you letters to donors and interact with all area and regional staff, volunteers, committees, and management teams.
• Assist with administration processes, track donations, maintain donor and leader databases, ensuring area leader forms, driver questionnaires, and background checks are up‑to‑date.
• Manage monthly purchase card expenses, field development tool (FDT), and regional and staff expense reports.
• Provide personnel support for regional staff, including Human Resources and personnel action requests (PARs).
• Coordinate regional fundraising events and other regional events.
• Assist with annual camping administration.
• Assist regional administrator and regional director with workload, maintaining, organizing, and facilitating monthly deadlines, including camp and work crew allocation, annual budgets, and compensation.
• Provide staff care, including birthdays, monthly reports, and assignment care packages.
• Assist with gathering regional statistics electronically via the Growth Planning Software (GPS) system.
• Facilitate paperwork to open and close area ministries across the region.
• Manage and execute area transfers and Mission Security application for staff within region.
• Update MSite and provide administrative support for volunteer‑led areas and areas in a staffing transition.
• Assist with additional work from regional staff.
• Assist in event planning, coordinating and facilitating regional events including regional staff training days, committee chair days, regional meetings, regional camps, leadership weekends, and education.

• High school education or equivalent.
• Associate’s degree preferred.
• Ongoing education encouraged.

• Previous administrative assistant experience preferred.
• Typing speed of 55 to 60 words per minute with few errors.
• Proven data entry speed and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication skills; good grammar.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Detail‑oriented, ability to multi‑task successfully.
• Proven relational skills with both kids and adults.

Young Life requires all employees to sign a Statement of Faith and to profess a belief in Jesus Christ as their personal Savior and Lord. Employees and volunteers must be ready, willing and able to fulfill ministry functions, refrain from conduct that detracts from biblical standards, and abide by all policies including those related to religious belief or ministry activities.