Office Administrator

We are partnering with a highly regarded law firm in downtown Chicago to hire an Office Operations Administrator. This is a great opportunity for someone who enjoys owning both the operational and financial side of a business and wants to be a key contributor to a tight-knit, professional team.

This role is ideal for someone with a legal or professional services background who thrives in a hands‑on environment and can balance accounting, office management, and light marketing support.

• Oversee daily office operations to keep everything running smoothly
• Handle full‑cycle accounts payable including vendor payments, deposits, and reconciliations
• Manage budget tracking, inventory, and vendor relationships
• Maintain accurate financial records and resolve discrepancies
• Reconcile bank accounts, payroll, and benefits statements
• Administer employee benefits including enrollments and updates
• Manage payroll and employee data through Paychex Flex
• Coordinate insurance renewals and vendor relationships
• Support attorneys with business development and marketing initiatives
• Prepare proposals, newsletters, and client‑facing materials
• Maintain the firm website and assist with digital content updates
• Process expense reports and assist with month‑end close

• 3+ years of experience, ideally from a law firm
• Quick Books experience required, Centerbase is a plus
• Strong understanding of general accounting principles
• Highly organized with excellent attention to detail
• Strong communication skills and ability to work with all levels of the firm
• Discreet with confidential information
• Proficient in Microsoft Office, especially Excel
• Ability to manage multiple priorities and meet deadlines

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.