Executive Assistant

Beacon Hill has partnered with a technology company in downtown Chicago in hiring an Executive Assistant to support one of their Principals. This position plays a critical role in ensuring the principal's day-to-day business and personal priorities are executed seamlessly.

• Provide high-level, day-to-day support to the principal across both business and personal matters
• Manage an ever-changing calendar, prioritizing meetings, resolving conflicts, and ensuring alignment with business goals and personal commitments
• Coordinate complex domestic and international travel, including flights, accommodations, transportation, and detailed itineraries
• Act as a gatekeeper and liaison, fielding communications and ensuring the principal's time is used effectively
• Anticipate needs by staying several steps ahead—proactively preparing materials, tracking deadlines, and managing follow-ups without prompting
• Handle confidential information with the utmost discretion and professionalism
• Draft and manage correspondence, presentations, and documents with a polished and executive-level tone
• Oversee personal logistics including appointments, reservations, household/vendor coordination, and special projects
• Support business operations by assisting with meeting preparation, note-taking, and project coordination
• Maintain organized systems for files, contacts, expenses, and key information to ensure seamless access and efficiency
• Manage expenses, reimbursements, and light budgeting for both business and personal activities
• Coordinate events, meetings, and hospitality needs with a high level of attention to detail
• Build strong relationships with internal stakeholders, external partners, and personal contacts on behalf of the principal
• Exercise sound judgment in decision-making, often acting on behalf of the principal when appropriate

• 5+ years of experience supporting a C-level executive or high-profile individual in a blended business/personal capacity
• Highly polished, professional demeanor with exceptional communication skills (written and verbal)
• Proven ability to anticipate needs and operate proactively with minimal direction
• Strong organizational skills with the ability to manage competing priorities in a fast-paced environment
• High level of discretion and experience handling sensitive, confidential information
• Detail-oriented with a commitment to accuracy and follow-through
• Tech-savvy with proficiency in Microsoft Office, calendar management tools, and expense platforms
• Flexible and adaptable, with a "no task too big or small" mindset
• Strong problem-solving skills and ability to remain calm under pressure
• Demonstrated ability to build trust and maintain strong working relationships
• Bachelor's degree preferred

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.