Administrative Assistant

Schedule:
Monday – Friday, 9:00 AM – 5:00 PM (Flexibility required)

We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support within a fast-paced corporate environment. This role is ideal for candidates with strong customer service, administrative, coordination, or office support experience who thrive in a high-volume, deadline-driven setting.

The successful candidate will support multiple professionals and work closely with a team of administrative staff to ensure efficient day-to-day operations. Full training and ongoing support will be provided.

• Coordinate and schedule meetings, conference calls, and virtual meetings across multiple time zones
• Manage calendars and assist with scheduling priorities
• Handle a high volume of emails and phone calls while ensuring timely and accurate communication
• Arrange conference rooms and meeting logistics for internal and external meetings
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and visa documentation when required
• Process expense reports and invoices accurately and in a timely manner
• Assist with administrative requests and ad hoc projects as needed
• Support team members with day-to-day operational needs and inquiries
• Provide coverage for colleagues during absences and vacations
• Maintain confidentiality while handling sensitive business information

• Administrative, office support, customer service, coordinator, receptionist, or related experience
• Strong proficiency with Microsoft Outlook, Word, and Excel
• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• Ability to manage multiple priorities in a fast-paced environment
• High attention to detail and accuracy
• Ability to work independently while also collaborating effectively within a team
• Professional demeanor and strong interpersonal skills
• Ability to exercise sound judgment and maintain confidentiality

• Experience supporting multiple stakeholders simultaneously
• Experience working in a corporate or professional services environment
• Experience coordinating calendars, meetings, travel, or expenses
• Experience working in a remote or hybrid support environment

The ideal candidate is proactive, resourceful, dependable, and adaptable. They can manage competing priorities, communicate professionally with individuals at all levels, and maintain a positive, service-oriented attitude while supporting a high-volume workload.

Pride Global and its affiliates offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Pride Global and its affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Pride Global and its affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates:
Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.