Client & Recruiting Coordinator

We’re growing our team and looking for a Client & Recruiting Coordinator who thrives in a fast-paced environment, loves keeping things organized, and genuinely enjoys being the person everyone can count on. This role is perfect for someone who can juggle multiple priorities, stay a few steps ahead, and bring a positive, team-first attitude to everything they do. We’re proud of the collaborative culture we’ve built, where people truly enjoy working together and celebrating each other’s wins!

• Communicate with clients and candidates in a professional, polished, and expeditious manner – this includes via email, phone, Zoom, and at times, face‑to‑face
• Maintain production stats and search progress in the Excel tracking sheet in SharePoint for each consultant
• Distribute candidate applications
• Schedule interviews with an internal consultant as requested
• Input consultant feedback and notes post‑internal interview in CRM, including status changes, uploading relevant attachments, and inputting codes (i.e., industry, location, office preferences, positions, etc.)
• Reach out to candidates to coordinate external interviews
• Send interview confirmations to candidates
• Debrief with candidates’ post‑external interview as requested
• Maintain the status sheet for consultants
• Conduct reference checks and upload forms into CRM / send to the appropriate person(s)
• Assist with pre‑screening candidates as requested
• Client support:
• Join client calls, particularly job order intakes; take notes and disseminate them to the team
• Create a job order in CRM and upload any pertinent notes, contact information, billing information, and attachments
• Add job order to Direct Hire Job Order spreadsheet
• Send daily job order priority emails on behalf of consultants to the team
• Experience in proofreading, editing, and writing formal documents
• Create fee letters and send them via Docu Sign; upload executed contracts to Edge and Share Point
• Office support:
• Perform initial IT troubleshooting, escalating as needed
• Order and pick up food for team lunches
• Recreate all important office documents via Share Point
• Order office supplies
• Keep the staff kitchen tidy
• Additional duties as requested

• 2+ years of experience in an administrative coordinator or human resources support role
• Staffing experience is a plus
• Close attention to detail and accuracy in written and verbal communications
• Positive attitude and service mentality
• A strong team player
• Ability to multitask, prioritize, and adhere to deadlines
• A self‑starter who can work productively, independently, and collaboratively in a hybrid work environment
• Experience in a fast‑paced, client‑driven professional services environment with a proven track record of juggling multiple, ever‑changing priorities
• Proficient in Microsoft Word and Outlook, basic Excel
• Experience with CRM platforms is a strong plus

The Larko Group is a women‑owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp‑to‑Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.