Administrative Assistant

1 month ago Be among the first 25 applicants

This range is provided by Mind Spring Partners LLC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$74,000.00/yr - $94,000.00/yr

Direct message the job poster from Mind Spring Partners LLC

Job Title: Administrative Assistant/Executive Administrative Assistant

5 Days On-site

Chicago based law firm is looking for an Administrative Assistant to provide direct support to senior leadership, including a Director of Administration and several department heads. This position involves a blend of executive-level administrative support, project coordination, and cross-functional liaison work across departments.

Key Responsibilities:

• Provide comprehensive administrative support, including strategic calendar management, meeting coordination, travel arrangements, and expense reporting.
• Support internal initiatives and act as project manager for department-wide and cross-functional projects.
• Liaise with executives, department teams, and external partners with poise and professionalism.
• Draft communications, meeting notes, and various operational materials.
• Monitor and handle confidential communications and sensitive documents.
• Facilitate internal communications around office services, closures, and general announcements.
• Prepare reports, process invoices, and manage various internal documentation systems.

Required Qualifications:

• 5+ years experience in an executive assistant, coordinator, or administrative operations role.
• High proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Excellent judgment, organization, and multitasking skills with a strong customer service mindset.
• Exceptional written and verbal communication abilities.
• Demonstrated ability to maintain confidentiality and handle sensitive situations with discretion.
• Comfortable navigating high-level corporate environments and working independently or within a team.

Preferred Skills:

• Experience with MS Visio and expense reporting platforms.
• Background in legal, professional services, or regulated industries.

(Compensation based upon education/work experience)

• Seniority level Associate

• Employment type
  
  Full-time

• Job function
  
  Administrative and Human Resources
• Industries Law Practice and Office Administration

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