Office Assistant

Job Responsibilities

• Maintains and distributes office supplies; answers telephone and completes duplication requests.
• Receives incoming correspondence; opens, time or date stamps, sorts, files, distributes, picks up mail.
• Delivers and retrieves information to/from courts, agencies, vendors, and other outside contacts.
• Maintains historical information by transferring data from correspondence, documents, memorandums, etc. to a manual or automated docketing system.
• Prepares folders and labels for new cases or files and determines appropriate space allotment for files or cases.
• Disposes of information by reviewing document retirement schedules; identifying an aging schedule for files or cases; and reviewing legal requirements for disposition.
• Performs other related duties as required or assigned that are reasonably within the scope defined above.

• Completion of 4 years of high school, GED or equivalent.
• Two (2) years of responsible clerical experience including minimal familiarity with computers.
• Incidental typing with a focus on accuracy and consistency.
• Ability to transfer and code data from a variety of sources with accuracy and consistency.
• Familiarity with a variety of office machines.
• Physical ability to lift files and boxes of up to 15 pounds.
• Attendance is an essential function of this position and the ability to maintain satisfactory working relationships with other employees and the general public is required.
• Good oral and written communication skills.
• Position requires in‑office attendance.

• Health and Dental insurance along with free Vision insurance
• Pension Benefits through the State Employees' Retirement System
• Deferred Compensation: supplemental retirement savings program-457k
• Commuter Savings Program: pre‑tax transportation program
• Flexible Spending:
  Medical and Dependent pre‑tax savings program
• Life insurance benefit: free with option to purchase additional (up to 8 x your annual salary) at low cost. Spouse and child life insurance available
• Disability coverage
• Employee Assistance Program through Com Psych
• Holidays: 13 1/2 paid
• Vacation days: minimum of 12 days, maximum of 27 days, prorated
• Personal days: 4 annually
• Floating Holiday: 1 annually
• Sick days: 1 per month
• For attorneys, office provided Continuing Legal Education
• Semi‑monthly payroll
• Health and Dental cost ranges: for single: $131.00 - $314.00 monthly; for family: $299.00 - $653.00 monthly