Admissions and Records Representative - College of Medicine

Admissions and Records Representative - College of Medicine

Hiring Department:
Administration

Location:
Chicago, IL USA

Requisition : 1041453

FTE: 1

Work Schedule:
Monday - Friday, 8:30AM - 5:00PM

Shift:
Days

# of Positions: 2

Workplace Type:
Hybrid

Posting Close Date:
June 29, 2026

Salary Range (commensurate with experience): $68,179. / Hourly Wage

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI).

Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities.

UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The College of Medicine, Office of Registration and Records is seeking a position for the role of Admissions and Records Representative. Under general supervision of the Director, the position will help coordinate activities and programs within the Office of Registration and Records.

The position will interact with internal and external constituents regarding records, and/or registration activities; help interpret policies, procedures, and/or requirements; assist with creating, maintaining, analyzing, and interpreting official student academic records; and utilizing and maintaining data within electronic systems.

Duties & Responsibilities:

• Analyzes and interprets student academic records;
• Conducts credential evaluations to determine completion of academic program;
• Assists in the maintenance of student academic records;
• Enters, verifies, and updates data within electronic systems related to records, and/or registration activities; investigates and resolves issues within electronic systems;
• Interprets policies, procedures, and/or requirements related to records, and/or registration activities, under supervision;
• Assists in the compilation of data and drafting reports;
• Assists with student registration activities;
• Assists in both off and/or on-campus departmental activities;
• Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems;
• Support other campuses;
• Assists with course lottery;
• Assists with collecting and recording grades;
• Assists with assessments and evaluations;
• Assists with visiting student processing;
• Assists with license applications and processing;
• Performs other related duties as assigned.

Minimum Qualifications Required:

High school diploma or equivalent.

Any one or combination totaling two (2) years (24 months) from the categories below:

• course work in any discipline as measured by the following conversion table or its proportional equivalent:
  • 30 semester hours equals one (1) year (12 months)
  • 60 semester hours or an Associate's Degree equals eighteen months (18 months)
  • 90 semester hours equals two (2) years (24 months)
• work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable…